About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Nonprofit / STEM education.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Compensation & Schedule

• Estimated base salary: $57,221 per year (estimated)
• Position type: Part-time, temporary / contract
• Flexible schedule with hybrid work-from-home options

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What You’ll Do

Confidential Client seeks a motivated, organized Entry‑Level Executive Assistant to provide administrative support to senior leadership and help advance mission-driven STEM education programs across California. Typical responsibilities include:

• Provide administrative support to executive leadership, including scheduling, calendar management, and correspondence
• Serve as a professional point of contact for donors, partners, volunteers, and community stakeholders
• Assist with preparation of reports, presentations, and meeting materials
• Coordinate logistics for meetings, events, and community outreach activities
• Manage incoming communications including emails, phone calls, and mail on behalf of leadership
• Maintain organized filing systems and databases for donor records, program documents, and contacts
• Support grant administration tasks such as data entry, tracking deadlines, and compiling documentation
• Assist with social media updates, newsletters, website administration, and other nonprofit communications as needed

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Qualifications

• Bachelor’s degree required
• 1–2 years administrative, office support, customer service, or nonprofit experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with Canva and CRM databases preferred
• Excellent written and verbal communication skills
• Strong organizational skills and keen attention to detail
• Ability to handle and maintain confidential information with professionalism and discretion
• Self-starter who can multitask in a fast-paced nonprofit environment
• Passion for STEM education, youth development, or community service is a plus

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Preferred

• Experience working or volunteering in a nonprofit environment
• Familiarity with donor databases, CRM platforms, or project management tools
• Experience supporting executives, senior leaders, or boards of directors
• Strong interest in community impact and nonprofit work

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Core Competencies & Physical Requirements

• Professionalism and integrity
• Initiative, self-motivation, adaptability, and flexibility
• Relationship building and teamwork
• Commitment to the organization’s mission and values
• Able to stand for long periods and lift up to 30 lbs.

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About the Confidential Client

Confidential Client is a mission-driven nonprofit focused on expanding access to high-quality STEM education and enrichment. The organization partners with communities, donors, volunteers, and schools to support student success and college readiness. This role is an excellent opportunity to gain hands-on nonprofit experience while supporting meaningful work in STEM education.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.