Medical Records Technician (Health Information Technician)
The Medical Records Technician (Health Information Technician) is responsible for managing and analyzing health records to ensure compliance with regulatory standards and support patient care continuity. This role requires expertise in medical terminology, anatomy, physiology, and health information technology, with duties including documentation review, error investigation, and effective communication to maintain accurate and reliable health records within the Confidential Client.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Healthcare & Nursing.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is seeking a detail-oriented Medical Records Technician (Health Information Technician) to manage, review, and maintain patient health records at their site in Saint Cloud, MN. The role supports accurate documentation, regulatory compliance, and continuity of patient care.
- Process, organize, and maintain paper and electronic health records (EHRs) in accordance with documentation guidelines and industry standards
- Review records for completeness, accuracy, timeliness, and legal acceptability
- Locate and retrieve health record information efficiently to support clinical, administrative, and research needs
- Identify documentation deficiencies and take appropriate actions (follow-up, correction, annotation) to resolve issues
- Use health information systems and office software (e.g., EHRs, Microsoft Excel, delinquency tracking tools) to record trends and produce reports
- Assist with release of information and privacy-related processes following applicable policies
- Support quality improvement activities and audits related to health record integrity
- Communicate professionally with internal and external customers to resolve record issues and promote compliance
Who You Are / Required Qualifications
Candidates must meet the basic qualification standards below. This position may be filled at GS-4 through GS-7 depending on experience and demonstrated KSAs.
- United States Citizenship is required (non-citizens may be appointed only under limited circumstances per policy)
- One year of creditable experience indicating knowledge of medical terminology, anatomy/physiology, and health record content — OR
- An associate’s degree (or higher) with a major or coursework in health information technology/management (see full qualification options) — OR
- Equivalent combinations of education and experience consistent with the MRT (HIT) qualification standard
- Demonstrated ability to communicate effectively, manage priorities, and work independently when required
- Ability to use health information technology and standard office software
- Knowledge of health record documentation guidelines and industry standards
Grade-specific expectations:
- GS-4: Meets basic requirements (entry level)
- GS-5: Developmental level — one year of appropriate experience or a bachelor’s with required coursework
- GS-6: Intermediate — experience equivalent to the next lower grade plus demonstrated record-analysis skills
- GS-7: Full performance — proven ability to judge record adequacy for regulatory, legal, and clinical needs; perform independent problem solving
Reasonable accommodations are available for applicants with disabilities during the application and hiring process.
Preferred / Helpful Experience
- Prior experience in medical records, health information management, scanning/file-room operations, medical coding, or related clinical support roles
- Familiarity with VA-style qualification standards or federal health record procedures (helpful but not required for non-VA confidential client roles)
- Experience with EHR systems, records quality audits, or delinquency tracking
Compensation & Logistics
- Employment type: Full-time
- Salary range: $39,694 - $71,517 per year (GS-equivalent range; actual grade selection between GS-4 and GS-7)
- Location: Saint Cloud, MN (on-site)
- You will be asked to participate in any required pre-employment examination or evaluation
- Confidential Client offers standard benefits consistent with the hiring grade and employer policy; additional details provided during the hiring process
What We Offer
- Meaningful work supporting patient care and records integrity
- Structured career progression between GS-4 and GS-7 levels (or equivalent internal grading)
- Opportunities to develop health information management skills and work with modern EHR tools
Notes
This posting summarizes the key responsibilities and qualifications for this vacancy. Final job grade, duties, and hiring decisions will be determined by the confidential client. Candidates should be prepared to provide documentation supporting education and experience claims.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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