Medical Records Technician (HIT)
The Medical Records Technician (HIT) at Confidential Client is responsible for managing and analyzing health records to ensure compliance with regulatory standards and support patient care. This role requires proficiency in medical terminology, health information technology, and effective communication to maintain accurate, timely, and legally compliant medical documentation. The position involves using specialized software and applying problem-solving skills to improve health record quality and accessibility.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Healthcare & Nursing.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You'll Do
Confidential Client is seeking a Medical Records Technician (HIT) to maintain, audit, and improve health record quality and accessibility. In this role you will ensure patient records meet regulatory, legal, and continuity-of-care standards, support providers and patients with record requests, and use electronic health record (EHR) systems and office software to track and resolve documentation issues.
- Review and maintain inpatient and outpatient health records to ensure completeness and compliance with documentation standards
- Use EHR systems and other health information technology to retrieve, update, and correct record entries
- Perform delinquency tracking, audits, and follow-up on incomplete or inaccurate documentation
- Apply medical terminology, anatomy, and clinical knowledge to evaluate record content
- Communicate with internal teams and external providers to clarify documentation and obtain missing information
- Investigate potential record errors and make corrections or escalate when appropriate
- Support reporting, trend analysis, and process improvements using spreadsheet and reporting tools
- Prioritize workload to meet required timeframes and program goals
Qualifications
Minimum requirements (applicants must meet one of the following):
- Experience: One year of creditable experience demonstrating knowledge of medical terminology, anatomy/physiology, and general health records. At least six months of that experience must have provided the KSAs needed to perform MRT HIT work.
- OR Education: Associate’s degree from an accredited institution in Health Information Technology/Health Information Management or a related field with a minimum of 12 semester hours in HIT/HIM coursework (examples: medical terminology, anatomy, physiology, legal aspects of health care, introduction to health records).
- OR Experience/Education Combination: Equivalent combinations of education and experience that meet the basic requirements (including specified substitutions such as relevant military medical training).
Required competencies and skills:
- Proficiency in spoken and written English
- Ability to communicate effectively with internal and external customers
- Familiarity with electronic health records, Microsoft Excel, and office software used in health information management
- Knowledge of health record documentation guidelines, regulatory requirements, and industry standards
- Ability to manage priorities, coordinate work, and meet deadlines
- Skill applying medical terminology and anatomy to interpret health record content
Grade expectations (selection may be at GS-4 to GS-7 depending on experience/education):
- GS-4 (Entry): Meets basic requirements
- GS-5 / GS-6: Progressive experience equivalent to the next lower grade plus demonstrated KSAs (navigation of records, documentation analysis, corrections)
- GS-7 (Full Performance): Demonstrated ability to judge adequacy of records for regulatory, legal, and continuity-of-care purposes; independent problem solving; quantitative/qualitative methods for record improvement
Physical requirements: Candidates must meet applicable employee occupational health policies and physical requirements as described by the employer.
Preferred Qualifications
- Prior experience in a clinical or health records environment (VA or civilian)
- Familiarity with delinquency tracking and record audit processes
- Certification or coursework in Health Information Management (e.g., RHIT, HIM coursework)
- Strong attention to detail, analytical skills, and ability to work independently
Compensation & Schedule
- Salary range: $36,409 - $65,599 per year (GS salary range shown)
- Employment type: Full time
- Location: Billings, Montana
Location
- Billings, MT — on-site (this listing is for the location shown)
Additional Information
- This role may be filled at multiple grade levels (GS-4 to GS-7) based on the selected candidate’s education and experience.
- Applicants pending completion of educational or licensure requirements may be tentatively selected but hired only after all requirements are met.
- This posting complies with applicable US hiring laws. Reasonable accommodations are available for applicants with disabilities during the recruitment process.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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