About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

• Assist Media Buyers and team leads with placing and maintaining media buys across television and streaming (CTV/OTT) with occasional streaming audio and OOH/DOOH support.
• Contact stations, publishers, and vendors to obtain and confirm buy confirmations.
• Input buys into internal systems and reconcile/resolve discrepancies.
• Create, format, and deliver reports and spreadsheets in Excel and internal reporting tools.
• Pull, read, and analyze performance and delivery reports.
• Manage confirmations, cancellations, pre- and post-log deadlines.
• Write and track credit memos and confirm receipt with vendors.
• Communicate regularly with buyers and leads regarding clearances, order confirmations, rotations, and restrictive programming.
• Troubleshoot ad ops issues and escalate when needed.
• Maintain accuracy in contracts, data entry, and departmental spreadsheets.
• Meet media deadlines reliably and demonstrate strong follow-through on assigned tasks.
• Assist with miscellaneous Media Investment department tasks as required.

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What We’re Looking For

• 0–2+ years of experience in an administrative assistant or coordinator role (entry-level candidates encouraged).
• Bachelor’s degree (required).
• Strong attention to detail and excellent organizational skills.
• Comfort working with numbers, spreadsheets, and report formats.
• Beginning-to-intermediate proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Professional business writing and clear oral communication across email, phone, and in-person.
• Ability to multitask, manage shifting priorities, and adapt to different personalities.
• Proactive, independent thinker who can investigate and solve problems with sound judgment under pressure.
• Familiarity or comfort learning traffic/ad ops procedures and media-buying workflows (CTV/OTT experience is a plus).

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Compensation & Work Location

• Compensation: $23.00–$25.00 per hour (paid in USD). Actual pay within this range will be determined by experience and qualifications.
• Employment type: Full-time.
• Work arrangement: Hybrid; on-site presence required in West Los Angeles, CA (90025). Final schedule and remote/hybrid specifics will be confirmed by Confidential Client.
• This posting follows applicable state pay transparency requirements where applicable.

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Additional Information & Compliance

• This is an entry-level opportunity in the Media Investment team; training and mentorship will be provided.
• Reasonable accommodations are available for applicants with disabilities during the application and interview process. Please let us know if you require assistance.
• Confidential Client and Careertakes will follow all applicable federal, state, and local employment laws, including non-discrimination and pay-transparency requirements for the locations where this job is posted.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.