About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client is seeking an entry-level Marketing & Publicity Assistant to support publicity outreach, digital and social media marketing, and influencer efforts for adult commercial fiction. This Marketing & Publicity Assistant role in New York, NY (primary listing) will help promote bestselling novels across genres and support day-to-day campaign operations — ideal for someone with 1–2 years of publishing-related experience, strong organization, and enthusiasm for book marketing.

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What You’ll Do

• Help get books into the hands of editors, influencers, and readers through coordinated publicity and marketing activities.
• Manage ARC and finished-copy mailings (media & influencer mailings), Goodreads giveaways, and other promotional distributions.
• Support consumer marketing: assist with social media posting, community engagement, and creation of simple marketing assets.
• Coordinate author travel and event logistics; maintain itineraries and coordinate author tour details.
• Maintain marketing assets, inventory, campaign materials, and shared files to keep the team organized.
• Provide administrative and project support to ensure campaigns stay on schedule.
• Support media outreach: coordinate trade review submissions, maintain media lists, and assist with seasonal catalog pitches.

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What You’ll Bring

• 1–2 years of publishing or closely related experience preferred (internships, freelance, bookstore/library, campus literary publications count).
• Exceptional organizational skills and strong attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Enthusiasm for commercial fiction and book publicity/marketing.
• Interest in social media and influencer marketing; some experience with community engagement a plus.
• Comfortable collaborating across departments and supporting cross-functional projects.
• Proficiency with Microsoft Office; familiarity with Canva, Adobe Creative Suite, or social media scheduling tools is a plus.
• Willingness to travel occasionally for author events, conferences, and book festivals.
• Bachelor’s degree or equivalent experience preferred.

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Location, Schedule & Compensation

• Work locations: Confidential Client’s headquarters in Naperville, IL or office in New York, NY. This role requires being in-office 3–4 days per week.
• Employment type: Non-exempt hourly position. Contract assignment / Full-time schedule (as listed).
• Pay: $22.00–$25.00 per hour. Starting pay is determined by job-related factors including geographic location, market conditions, experience, training, and education.

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Benefits & Perks

• Full-time employees are eligible for a comprehensive benefits program, which may include medical, dental, vision, prescription drug coverage, flexible spending/health savings accounts, 401(k), disability insurance, life/AD&D, and paid time off.
• Opportunities to gain hands-on experience in publishing marketing and publicity across bestselling adult fiction lists.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.