Marketing Project Manager
The Marketing Project Manager at Confidential Client is responsible for managing client projects through developing statements of work, estimating and tracking hours, and ensuring timely delivery of marketing campaigns. This role involves coordinating budgets, facilitating client and internal meetings, managing files and timelines, and maintaining clear communication to support agency processes and client satisfaction in a hybrid work environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is hiring a Marketing Project Manager to support agency account teams and ensure campaigns run on time, on budget, and to specification. Core responsibilities include:
- Develop and manage Statements of Work that define scope, services, timeline, and compensation while minimizing agency risk
- Monitor account activity against Statements of Work; escalate and manage scope changes or additional work
- Create and maintain hours estimates and manage them collaboratively with account teams
- Pull hours reports, update tracking sheets, and facilitate time-allocation discussions with team members
- Manage client setup in Advantage (job numbers, campaign codes, media plans) and close out job numbers as needed
- Organize and maintain file naming and storage (server, Google Drive, other repositories) for key client documents
- Develop, document, and track campaign timelines and tasks in project management software; communicate deadlines to internal teams and clients
- Build media authorizations and fee sheets; check campaign spend vs. authorizations and support billing/invoicing processes
- Reconcile campaign finances within a 60-day window of campaign completion
- Schedule and manage internal and client meetings; prepare agendas, capture action items, and distribute meeting notes
- Facilitate adherence to agency processes and role responsibilities across account teams
- Proactively manage internal account communication and assist the client strategist in acknowledging client requests within 24 hours
Qualifications
- Prior experience in a Project Management / Coordinator or Account Manager / Coordinator role within a marketing, advertising, or agency environment (or equivalent duties)
- Minimum of 1 year of relevant experience in marketing or advertising (internship experience may count toward this)
- Strong organizational skills and attention to detail
- Experience with time and budget tracking, basic billing/invoicing processes, and project management tools
- Excellent written and verbal communication skills for internal coordination and client-facing interactions
- Comfortable working in a hybrid agency setting (see Work Arrangement)
Education
- Bachelor’s degree from a four-year college or university preferred (advertising, marketing, communications), OR
- One to two years related experience and/or training, OR equivalent combination of education and experience
Work Arrangement & Legal
- Hybrid schedule: typically 3 days in the office, 2 days remote
- Visa sponsorship is not available for this position; applicants must be authorized to work in the United States without employer sponsorship
- Confidential Client participates in E-Verify
- Reasonable accommodations will be provided to individuals with disabilities in accordance with applicable law
Total Perks Package
- Opportunities for career development and recognition programs
- Employee referral bonus
- Hybrid work schedule (3 days in the office, 2 days working from home)
- Collaborative, casual work environment
- Medical, dental, vision, life, and disability insurance coverage
- 401(k) retirement plan with employer 4% match
- Work/life benefits including mental health and wellbeing support
- Flexible Time Off policy and paid holidays (including agency soft close between Christmas Eve and New Year’s Day)
- Paid leave options, including sick leave, medical leave for self and family, and parental leave
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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