About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This role supports the Energy Marketing team by producing proposals and pursuit materials, managing marketing data and reusable content, developing presentations and collateral, and assisting with conferences and events. This is a hybrid role for candidates based in Jacksonville, FL.

• Support development and production of RFP, RFQ, qualifications packages, letter proposals, and presentations
• Review RFPs to identify submission requirements, deadlines, and compliance items
• Assist with proposal outlines, compliance checklists, schedules, and initial InDesign documents
• Gather project, personnel, technical, and company information for proposal responses
• Format, proofread, edit, and perform quality-control reviews of proposal materials
• Maintain organized records and archives of completed proposals and pursuit materials
• Gather, validate, and maintain project and personnel data for a project experience library
• Update project profiles, resumes, qualifications, and reusable boilerplate content
• Perform CRM data entry and quality control to ensure accurate client and opportunity records
• Assist with layout and basic creative work using Adobe InDesign and PowerPoint while maintaining brand standards
• Support logistics and marketing materials for conferences, tradeshows, and client events
• Help with internal and external communications and other marketing tasks as needed

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Who You Are / Qualifications

• Bachelor’s degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or related field
• One (1) year of marketing internship or professional experience preferred (entry-level considered)
• Strong writing, editing, proofreading, and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfortable managing multiple assignments and deadlines in a fast-paced, team environment
• Proficiency with Microsoft Word and PowerPoint
• Experience with Adobe Creative Cloud, particularly Adobe InDesign
• Experience with CRM systems, databases, or content-management systems preferred
• Self-motivated, dependable, able to work independently and collaboratively
• Eagerness to learn about Energy markets, clients, projects, and technical services

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Role Details

• Employment type: Full Time (Contractor/Full-Time engagement listed)
• Location: Jacksonville, FL — hybrid (local candidates required)
• Estimated compensation (reported): $53,644 per year (estimated)
• Industry: PR, Advertising & Marketing (AEC-focused Energy Marketing)

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Skills & Keywords

• Proposal production
• Adobe InDesign, PowerPoint, Microsoft Word
• CRM data entry & marketing databases
• Marketing collateral and presentation development
• Event logistics and conference support

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.