About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Legal.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position summary

The Litigation Administrative Assistant supports a confidential client’s Litigation Practice Group. This entry-level, hybrid role provides administrative and legal support including document preparation, case file maintenance, calendaring, basic e‑filings (under supervision), and coordination of meetings, travel, and court logistics. The role is based in Stanford, CA and offers professional development through rotation across litigation teams and mentorship from senior administrative staff.

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Responsibilities

• Learn and perform core litigation administrative processes: document management, filing, calendaring, and workflow coordination.
• Rotate among litigation teams to gain practical exposure to various practice areas.
• Shadow and learn from experienced Litigation Executive Assistants to develop procedural and technical skills.
• Assist with drafting, formatting, proofreading, and finalizing pleadings, discovery, correspondence, and other legal documents.
• Support supervised electronic court filings (state and federal) and maintain accurate electronic case files.
• Track case-related deadlines, court appearances, and filing schedules.
• Coordinate mail/courier services, large printing jobs, and use of copy center or external vendors.
• Schedule meetings, depositions, conference calls, hoteling office bookings, and travel arrangements.
• Process expense reimbursements, enter attorney time, and perform related administrative tasks per firm policy.
• Collaborate with IT, Records, and Docketing to resolve administrative issues and facilitate workflow.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide back-up support to other assistants and departments as needed.

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Qualifications

• 1+ years of administrative experience; law firm or professional services experience preferred.
• Bachelor’s degree preferred; completion of a legal secretary or paralegal program is a plus.
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and PDF editing tools.
• Willingness to learn new platforms and tools (including firm-specific systems and AI-assisted platforms).
• Strong organizational skills, attention to detail, and effective verbal and written communication.
• Ability to prioritize tasks, manage multiple assignments, and work under deadline pressure.
• Team-oriented attitude with willingness to provide back-up coverage.
• High level of professionalism, reliability, and client-service orientation.
• Flexible for a hybrid in-office schedule and occasional overtime or schedule adjustments on short notice.

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Compensation & Benefits

• Pay range (hourly): $35.74 – $48.35 per hour (annualized depending on hours/OT); actual pay will depend on qualifications, experience, education, and work location.
• Compensation may include overtime and a discretionary year-end merit bonus.
• Competitive benefits package (details provided by the confidential client).

(Per California pay-transparency rules, the posted range reflects the employer’s anticipated compensation for this role.)

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Work arrangement & location

• Hybrid schedule required — primarily Stanford, CA with a mix of on-site and remote work as determined by the confidential client.
• This position reports to administrative leadership within the Litigation Practice Group and includes cross-team rotations and mentoring.

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What you’ll gain

• Practical litigation support experience and exposure to multiple litigation teams.
• Hands-on training in e-filing, case management systems, and professional legal administration.
• Mentorship from senior administrative professionals and a path to more senior administrative roles.

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Legal & compliance notes

• This posting follows applicable U.S. federal and California state employment laws.
• Reasonable accommodations are available for applicants with disabilities; please advise if you require an accommodation to participate in the hiring process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.