About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Legal.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Company Overview

Confidential Client is a premier legal advisor serving technology, life sciences, and other growth enterprises. The Litigation Administrative Assistant supports the Litigation Practice Group by delivering accurate, timely administrative and litigation support to attorneys and paralegals. This is an entry-level, hybrid role that offers hands-on training, rotational exposure to litigation teams, and opportunities to develop courtroom filing and case-management skills.

---

What You’ll Do

• Provide high-quality administrative and legal support to attorneys and paralegals in the Litigation Practice Group
• Learn and perform core litigation processes: document management, filing, calendaring, and workflow coordination
• Rotate across litigation teams and shadow senior executive assistants to build practical skills
• Assist with preparation, proofreading, formatting, and finalization of pleadings, discovery, correspondence, and other legal documents
• Support supervised electronic court filings (state and federal) and maintain accurate electronic case files
• Track case deadlines, court appearances, and filing schedules to support attorneys’ calendars
• Coordinate meetings, depositions, travel, hoteling, and conference calls as needed
• Manage large printing jobs, liaise with Distribution/Copy Center or external vendors, and process expense reimbursements and time entry per firm policy
• Provide backup coverage for other administrative staff during absences or peak periods

---

Responsibilities (Details)

• Learn and follow firm filing protocols to maintain organized, compliant electronic case files
• Support docketing and collaborate with IT, Records, and Docketing teams to resolve workflow issues promptly
• Handle confidential and sensitive information with discretion and professionalism
• Participate in department trainings and meetings; contribute to a collaborative team environment
• Grow into independent task management by progressively taking on attorney support responsibilities under supervision

---

Qualifications

• 1+ years administrative experience, preferably in a professional services or law firm environment
• Bachelor’s degree preferred; completion of a legal secretary or paralegal program is a plus
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and PDF editing tools
• Willingness to learn firm platforms and tech tools (including AI-powered platforms)
• Strong organizational skills, attention to detail, and excellent verbal and written communication
• Ability to prioritize tasks, manage multiple assignments, and work under pressure with a positive, client-service focus
• Able to work both independently and collaboratively in a fast-paced, deadline-driven environment
• Hybrid in-office schedule required; flexibility to work overtime or adjust hours on short notice based on business needs
• Professionalism, reliability, and a team-oriented attitude

---

Location & Schedule

• Primary location: Palo Alto, CA
• Schedule: Hybrid (combination of in-office and remote work as required by the team)
• Must be able to attend in-office days and adjust hours when necessary for client or court needs

---

Compensation & Benefits

• Anticipated pay range: $35.74 - $48.35 per hour (hourly pay may vary based on experience, education, and qualifications)
• Compensation may include overtime and a discretionary year-end merit bonus based on performance
• Confidential Client offers a competitive benefits package (details provided during the hiring process)

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.