Legal and Governance Administrator (Temporary Role) - FT - Days - Legal Services @ MV
The Legal and Governance Administrator provides essential administrative and coordination support to the Legal Department and Board of Directors, managing contract processes, documentation, and meeting logistics. This role ensures accurate contract tracking, facilitates communication among stakeholders, and supports governance activities to maintain organizational compliance and efficiency.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Legal.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is seeking a Legal and Governance Administrator (temporary, full‑time, day shift) to support the Legal Department and board/governance activities. The role is based in Mountain View, CA and focuses on contract intake and execution, records management, and board meeting logistics. This is a contractor engagement (full‑time, temporary).
Legal Administrative Responsibilities
- Manage intake, routing, tracking, and follow‑up of contract and information requests from internal stakeholders.
- Coordinate contract execution processes: prepare, distribute, and track documents for review and signature; ensure timely completion of required approvals.
- Monitor contract matters and assist with workflow processes to support execution in accordance with organizational policies.
- Coordinate communications with operational leaders to align on contract matters and legal requests.
- Perform detailed data entry, processing, and validation within the contract management system to ensure accuracy.
- Maintain organized, up‑to‑date, and compliant contract records and documentation.
- Support Legal leadership and team members with scheduling, meeting coordination, and preparation of materials related to contracts and legal matters.
- Serve as a point of contact for routine legal administrative inquiries, escalating issues as appropriate.
- Other duties as assigned.
Governance Administrative Responsibilities
- Provide administrative support to district and hospital boards and advisory committees; coordinate board activities to support organizational goals.
- Prepare and deliver board meeting agendas, public materials, meeting packets, and standard contracts.
- Coordinate meeting logistics, set up and support video conferences, assist with agenda preparation, and generate meeting summaries as required.
- Attend department and board‑related meetings and assist in administrative management.
- Provide quality customer service to business owners seeking assistance with retrieving contracts, system training, and communications.
Qualifications
- Bachelor’s degree in business, healthcare administration, social science, English, pre‑law, or related field preferred, or equivalent combination of education and experience.
- Entry‑level candidates and recent graduates are encouraged to apply; prior administrative, internship, or office support experience is a plus.
- Strong organizational skills with the ability to manage multiple administrative tasks, track details, and follow established processes.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, or comparable office productivity tools.
- Ability to prepare, format, proofread, and coordinate routine documents and correspondence.
- Comfortable working with databases or document‑management/tracking systems; experience with contract management or board portal software is a plus.
- Professional written and verbal communication skills; able to interact effectively with internal stakeholders and leadership.
- High level of attention to detail, discretion, and reliability when handling sensitive and confidential information.
- Able to work independently and collaboratively; willingness to learn legal and governance processes on the job.
Details
- Employment type: Contractor — Full‑time, Temporary
- Work schedule: Day shift (8‑hour shifts); Bi‑weekly scheduled hours: 80; FTE: 1
- Location: Mountain View, CA
- Salary range: $40.66 - $60.98 per hour (USD)
- Physical demands: Sedentary work (mostly sitting); occasional walking/standing; occasionally lift or carry up to 10 lbs.
Confidential Client will provide reasonable accommodations to qualified individuals with disabilities when required by law. This role requires discretion, attention to detail, and careful handling of confidential information.
Why Apply via Careertakes
Careertakes is the recruiting platform supporting this search. If selected, you will be employed by our client. Applicants using Careertakes may gain access to additional matched opportunities and streamlined communication throughout the hiring process.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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