About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a healthcare organization.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client (via Careertakes) is seeking a detail-oriented Legal Assistant to provide administrative support to the Legal department for a temporary 52-week assignment. This on-site role is based in Valhalla, NY and requires advanced Microsoft Word skills (including redlining), strong document and contract management ability, and experience working in a law firm or in-house legal environment.

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Key Responsibilities

• Answer and route incoming telephone calls for the legal department
• Prepare contracts and maintain Excel spreadsheets for contract tracking under attorney supervision
• Maintain the contract database and act as liaison between vendors and attorneys
• Assist with daily contract execution and coordinate contract status with internal departments
• Prepare legal documents and file for court proceedings as needed
• Manipulate PDF documents using Adobe Reader and PDF conversion tools
• Draft and proofread letters, memoranda, reports, and summaries
• Produce and format PowerPoint presentations for meetings
• Process travel and expense reimbursement forms
• Handle routine mail independently and route other correspondence with supporting background materials
• Maintain attorney files and ensure documents are properly organized and marked
• Attend relevant committee meetings to screen requests requiring legal/purchasing review
• Prioritize work and manage a high-volume workload with strong multi-tasking skills

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Required Qualifications

• Minimum 2 years administrative support experience, preferably in a law firm or legal department
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Advanced MS Word proficiency — complex formatting and document redlining required
• Proficiency with Outlook, Excel, PowerPoint, Adobe Reader, and PDF tools
• Typing speed of at least 50 WPM
• Excellent grammar, proofreading and writing skills with strong attention to detail
• Ability to work proactively with minimal supervision
• Strong organizational skills for managing high-volume legal work
• Discretion and a client-centric approach when handling confidential information

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Compensation & Schedule

• Pay rate: $21.25 per hour
• Assignment type: Temporary (52-week assignment)
• Schedule: On-site, Monday–Friday, 9:00 AM – 5:00 PM
• Location: Valhalla, NY

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About the Client

Confidential Client is a healthcare organization. This assignment supports their Legal department and requires solid administrative experience within legal settings and a proven ability to manage contracts and legal documents professionally and confidentially.

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What Careertakes Provides

• Third-party recruiting support and access to matched opportunities on the Careertakes platform
• Confidential handling of applications and candidate communications
• Transparent disclosure that final hiring decisions are made by the client organization

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.