Laboratory Administrative Assistant
The Laboratory Administrative Assistant at Confidential Client provides essential organizational and clerical support to ensure efficient laboratory operations. This role manages documentation, scheduling, communication, inventory, and compliance tasks while supporting laboratory staff and facilitating smooth administrative processes. It is an entry-level position offering opportunities for technical growth within a collaborative environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Administrative.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role Overview
Confidential Client is hiring a Laboratory Administrative Assistant to support on-site laboratory operations in Altoona, PA. This full-time role provides administrative, documentation, scheduling, and procurement support that keeps lab workflows running smoothly. This position is non-technical but offers development opportunities to learn lab processes and grow into more technical responsibilities.
What You’ll Do
- Maintain and organize lab files, electronic and paper records, and data in LIMS and other databases
- Prepare, proofread, and format reports, SOPs, and compliance documents; manage version control
- Schedule meetings, training, equipment maintenance, inspections, audits, and vendor visits
- Coordinate sample pickup/delivery logistics with couriers and external labs
- Serve as a first point of contact for internal and external inquiries (phone, email, in-person)
- Track office and basic lab supply inventories (PPE, consumables); assist with purchase requisitions and vendor follow-up
- Receive, log, and route incoming deliveries; maintain vendor contact lists and procurement records
- Maintain compliance logs (equipment maintenance, training records) and assist with audit documentation
- Support meeting logistics, take meeting notes, and follow up on action items
- Assist the Laboratory Manager and technicians with special projects and specimen preparation as needed
Qualifications
- Education: Bachelor’s or Associate’s degree in a science-related field preferred, or 3–5 years equivalent experience with demonstrable administrative skills
- Experience: Entry-level to 2 years in administrative or lab-support roles preferred
- Software: Proficiency with Microsoft Excel and Word; experience with databases, SharePoint, or LIMS is a strong plus
- Skills: Strong organization and document-management skills, high attention to detail, time management, ability to multitask and collaborate across teams
- Certifications: None required; familiarity with lab safety and basic chemical inventory practices preferred
Location & Compensation
- Location: Altoona, PA (on-site)
- Employment type: Full-time
- Estimated pay: $37,849 per year (estimated) — listed from source posting; actual offer may vary based on experience and location
- Work authorization: Must be authorized to work in the U.S. (employer-specific requirements will be shared later)
Why Join
- Stable, full-time administrative role supporting laboratory operations with growth potential
- Gain exposure to laboratory processes, compliance, and LIMS/data workflows
- Collaborative, cross-functional environment supporting professional development
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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