About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Healthcare Administration.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position Summary

The Labor Relations Assistant provides administrative and clerical support to the Labor Relations team for a large, unionized healthcare organization. This entry-level, full-time role supports scheduling and logistics for grievance hearings, labor-management meetings and arbitration sessions; maintains confidential records; assists with tracking cases and investigations; and delivers professional customer service to staff and union representatives. Occasional travel between hospital campuses may be required.

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Responsibilities

• Serve as the first point of contact for the Labor Relations office — answer phones, respond to inquiries, and direct calls or visitors.
• Schedule grievance hearings, labor-management meetings, and arbitration sessions; coordinate logistics and prepare materials.
• Collect supporting documentation from managers, review and redact protected identifiers, and assemble meeting packets.
• Maintain organized electronic and paper filing systems for contracts, grievances, and labor documentation.
• Track grievance and disciplinary actions and update case status under direction of Labor Relations staff.
• Prepare routine correspondence, meeting notes, and reports.
• Update tracking spreadsheets, contact lists, and department calendars.
• Document and track employee and corporate compliance complaints, follow up, and close out investigation outcomes.
• Support preparation of negotiation packets while maintaining strict confidentiality.
• Coordinate messenger and mail services for time-sensitive materials.
• Perform general office duties: photocopying, scanning, data entry, and supply inventory.
• Assist with investigations of employee issues and be familiar with collective bargaining agreement provisions.
• Collect and manipulate data to generate various reports and complete assigned projects (e.g., year‑end reports).

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Qualifications

• Associate’s degree or some college coursework in Human Resources, Business Administration, or related field preferred; Bachelor’s degree highly preferred.
• 1–2 years of clerical or office support experience; experience in a hospital or unionized setting is a plus.
• Proficient with Microsoft Office (Word, Excel, Outlook); experience with HR or case management systems preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable working on a team and supporting multiple stakeholders, including union representatives and management.

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Compensation & Employment Type

• Employment type: Full Time
• Salary range: $17.29 – $25.94 per hour (salary range provided in compliance with applicable pay-transparency law; actual pay depends on experience, education, and operational need).

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Additional Information

• Occasional travel between hospital campuses may be required.
• This position supports labor relations functions within a unionized healthcare environment and requires strict confidentiality and professionalism.
• Our client is seeking candidates who are detail-oriented, reliable, and able to prioritize tasks while supporting a collaborative team.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.