Junior Accounting Specialist
The Junior HOA Accounting Specialist supports the financial operations of homeowners' associations by assisting with day-to-day accounting tasks such as maintaining ledgers, processing transactions, and preparing financial reports. This entry-level role involves close collaboration with senior staff and community stakeholders to ensure accurate financial records, compliance, and excellent customer service within a professional office environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
- Maintain accurate general ledger records for assigned homeowners’ associations (HOAs).
- Process accounts payable: code and enter vendor invoices and prepare payments.
- Support accounts receivable: post homeowner assessments, research accounts, and assist with collections.
- Perform bank reconciliations and assist with reserve and investment account reconciliations.
- Prepare and post routine journal entries under senior staff guidance.
- Support monthly financial statement preparation (balance sheet, income statement) and variance reporting.
- Assist with homeowner billing, late fees, payment plans, and account correspondence per HOA policies.
- Maintain homeowner account records and update accounting software systems.
- Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers.
- Help gather documentation for audits, reviews, and tax preparation.
- Identify discrepancies and escalate accounting issues to senior accounting staff.
- Contribute to process-improvement initiatives and special projects as assigned.
Qualifications
- Associate degree in Accounting, Finance, Business Administration, or related field preferred.
- Bachelor’s degree in Accounting or Finance is a plus.
- 0–2 years accounting, bookkeeping, AP/AR, or administrative accounting experience.
- Internship, HOA/property management, banking, or customer-service experience preferred.
- Basic understanding of accounting principles and financial reporting.
- Proficiency with Microsoft Excel and other Office tools.
- Experience with accounting software preferred (QuickBooks, CINC, Strongroom, or similar).
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple tasks and prioritize competing deadlines.
- Strong written, verbal, and interpersonal communication skills.
Preferred Skills & Attributes
- Interest in a career in community association or property-management accounting.
- Ability to analyze information and identify discrepancies.
- Strong organizational and time-management skills.
- Customer-service mindset when interacting with homeowners, board members, and vendors.
- Ability to maintain confidentiality and handle sensitive financial information.
- Collaborative team player who is coachable and open to feedback.
- Positive attitude and strong work ethic.
- Familiarity with HOA governing documents and assessment structures is a plus (not required).
Work Environment & Schedule
- Employment type: Contract / Full-time.
- In-office position, Monday–Friday, working in a professional office environment.
- Frequent interaction with community managers, homeowners, board members, and vendors.
- Regular use of computers, accounting software, telephones, and office equipment.
- Estimated pay: $45,832 per year (estimated).
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to stand, walk, bend, stoop, and reach as needed for routine office duties.
- Occasionally lift and carry items up to 25 lbs.
- Use standard office equipment (keyboard, mouse, telephone, scanner, copier).
Why You’ll Like This Role
- Hands-on, entry-level accounting experience with mentorship from senior accounting staff.
- Exposure to HOA-specific accounting, billing, and collections processes.
- Opportunity to build skills in AP/AR, reconciliations, and financial reporting with clear growth potential.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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