About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking an organized, service-oriented Jr. HR & Workplace Coordinator to support the Human Resources team and own the day-to-day readiness of its Chicago office. This is an entry-level HR role combining junior HR administration, recruiting and onboarding coordination, employee recordkeeping and compliance support, plus hands-on workplace and office-operations tasks.

• Support new-hire onboarding: prepare materials, coordinate first-day logistics, collect required documents, and help ensure a smooth employee experience.
• Assist with offboarding: coordinate departure documentation, property returns, and access notifications.
• Maintain accurate employee records and HR files; perform routine HRIS data entry and document organization.
• Support recruiting administration: schedule interviews, coordinate candidate communications, prepare interview materials, and assist with offer and pre-employment logistics.
• Track completion of required training, acknowledgments, and recurring compliance items; follow up as needed.
• Assist with benefits, payroll, and employee-data administration: collect information, prepare routine reports, and route/escalate questions appropriately.
• Respond to routine employee questions about HR processes, policies, forms, and programs; escalate complex or sensitive matters to HR team members.
• Support employee engagement, office events, recognition programs, meetings, and HR initiatives.
• Assist with HR reporting, audits, policy distribution, and other administrative projects as assigned.
• Own workplace readiness and appearance of the Chicago office: workspaces, conference rooms, kitchens, supply areas, storage, and common spaces.
• Order and stock office and kitchen supplies; monitor inventory, receive deliveries, and maintain reorder levels.
• Perform light workplace upkeep: tidy shared areas, set up meetings, restock supplies, and handle minor needs between cleaning visits.
• Manage incoming/outgoing mail, packages, and shipments; coordinate couriers and returns.
• Maintain inventories of office supplies, furniture, keys, access cards, and other company-owned items.
• Serve as primary office contact for cleaning services, food/beverage providers, delivery services, vendors, and building management.
• Report building-related issues (HVAC, plumbing, electrical, access) to property management and follow through until resolved.
• Coordinate visitor logistics, meeting setup, food deliveries, desk assignments, and small office moves.
• Review routine office purchases and invoices; partner with HR and Finance on approvals and vendor administration.
• Identify practical improvements to office organization, employee experience, and recurring HR or workplace processes.
• Maintain confidentiality and exercise appropriate judgment when handling employee information.

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Qualifications

• 0–2 years of professional experience; internships, admin, HR, office ops, hospitality, or customer-service experience helpful but not required.
• Interest in developing a career in Human Resources and willingness to learn HR processes, systems, and compliance practices.
• Strong organizational skills, attention to detail, and ability to manage recurring responsibilities with reliable follow-through.
• Professional, responsive, and service-oriented communication style when interacting with employees, candidates, vendors, and leadership.
• Ability to handle confidential information with discretion and sound judgment.
• Comfortable with hands-on workplace tasks: stocking supplies, receiving packages, setting up rooms, and keeping shared spaces organized.
• Able to work independently, prioritize competing needs, and escalate issues appropriately.
• Working knowledge of Microsoft 365 preferred; experience with an HRIS, ATS, or payroll system is a plus.
• Bachelor’s degree in Human Resources, Business, Communications, or a related field required.
• This is a full-time, in-office position based at the Confidential Client’s Chicago office.

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Compensation & Benefits

• Base salary range: $55,000–$65,000 annually (dependent on experience), plus a target annual performance bonus of 5% of base salary.
• Medical, dental, and vision coverage; employee-only medical plan option available with no employee premium under current plan design.
• 401(k) with employer matching contributions.
• Unlimited paid time off under the client’s Take What You Need PTO policy (subject to manager approval and company guidelines).
• Five-week paid sabbatical after five years of continuous full-time service (subject to plan eligibility).
• Company-paid life and AD&D insurance; short- and long-term disability benefits; access to HSA, FSA, and supplemental insurance options.
• Paid parental leave and other company-sponsored benefits per applicable plan terms.

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Location & Schedule

• Worksite: Onsite — Chicago, IL (Confidential Client office).
• Schedule: Full-time, daytime hours; may require flexibility for events or scheduled office activities.

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Why Apply Through Careertakes

• Careertakes is acting as a third‑party recruiting partner for this Confidential Client opportunity in HR & Recruitment.
• Applicants may receive access to additional matched opportunities through the Careertakes platform.
• Careertakes supports a fair process—final hiring decisions are made by people at the Confidential Client.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.