IT Procurement Specialist
The IT Procurement Specialist at Confidential Client is responsible for managing the lifecycle of IT hardware and software assets, supporting procurement activities, processing invoices, and maintaining accurate records. This entry-level role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office tools to ensure efficient IT operations and vendor coordination within the company.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This entry-level IT Procurement Specialist role supports IT asset administration, purchasing activities, invoice processing, and vendor account coordination. You will help keep accurate records, track equipment and software lifecycles, support procurement fulfillment, and assist with invoice and account reconciliation.
- Maintain accurate records of hardware and software assets throughout their lifecycle.
- Track physical equipment from acquisition and deployment through reassignment, return, and retirement.
- Assist with assigning or removing software access according to approvals and business needs.
- Maintain software license records and help monitor utilization and renewal dates.
- Support periodic audits and reconciliation of hardware, software, and inventory records.
- Assist with sourcing and ordering IT equipment (laptops, peripherals, mobile devices, infrastructure components).
- Coordinate with internal teams and vendors to help ensure timely fulfillment of approved procurement requests.
- Track purchase requests, orders, expected delivery dates, and receipt of equipment.
- Monitor vendor contracts and subscription timelines; assist with purchase and renewal planning.
- Process IT-related invoices and help ensure expenses are coded correctly to project, department, or account.
- Review invoices against purchase records, quotes, and order confirmations for accuracy; resolve discrepancies with internal teams and vendors.
- Maintain procurement, purchase, and payment records and support reconciliation of vendor accounts and subscriptions.
- Maintain trackers, spreadsheets, and basic reports related to IT assets, purchases, invoices, contracts, and renewals.
- Respond to routine requests and provide professional updates to internal stakeholders.
- Support process improvements that strengthen accuracy, visibility, and efficiency.
- Perform other related duties and special projects as assigned.
Qualifications
Required
- Diploma or bachelor’s degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related field.
- Strong attention to detail and accuracy when handling records, invoices, and data.
- Familiarity with common IT hardware, software, and technology terminology.
- Proficiency in Microsoft Excel for tracking data, organizing information, and creating basic reports.
- Working knowledge of Microsoft Outlook, Word, and Teams.
- Clear and professional written and verbal communication skills.
- Strong organizational and time-management abilities; able to manage multiple requests and priorities.
- Ability to follow established procedures and appropriately handle confidential information.
Preferred
- Coursework in procurement, supply chain management, accounting, finance, or information technology.
- Internship, co-op, academic, volunteer, or entry-level exposure to procurement, inventory management, finance, administration, or IT support.
- Exposure to asset-management, purchasing, accounting, help-desk, or ticketing systems.
Compensation & Benefits
Estimated base pay: $58,352 per year (estimated). Actual compensation will be determined based on skills, experience, qualifications, and specific work location.
Careertakes’ client offers a comprehensive U.S.-based benefits package, which may include:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
Travel & Work Location
This position is based in the United States. Specific office location or remote/hybrid arrangement will be communicated by the hiring manager. Occasional travel may be required to support equipment inventories, office activities, or team collaboration.
About the Client
Confidential Client is an employee-focused IT organization delivering technology and professional services across a variety of sectors. The client values a collaborative, people-first approach and invests in long-term development and rewarding careers for team members. The IT team provides support across asset management, procurement, vendor relationships, and operational processes that enable business continuity and growth.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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