About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, an Intellectual Property law firm.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Key Responsibilities

• Prepare, proofread, and format formal client correspondence, patent-related applications, and other legal documents with high accuracy.
• Support USPTO filings by preparing documents and following firm and USPTO filing procedures under supervision.
• Maintain electronic case files and docketing systems; ensure data integrity and timely calendar management.
• Assist with administrative workflows, including coordinating client billing documentation and file management.
• Collaborate with patent attorneys, agents, paralegals, and administrative staff to meet client needs and strict deadlines.
• Participate in training to learn patent prosecution processes and specialized systems.

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Qualifications

• Minimum 6 months of administrative, office support, or clerical experience; prior experience in a law firm or professional services environment is preferred.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Exceptional attention to detail, including strong proofreading and grammar skills.
• Strong organization and time-management skills; able to prioritize tasks and meet deadlines consistently.
• Proficient with Microsoft Office; aptitude for learning specialized databases and docketing systems quickly.
• Professional written and verbal communication skills appropriate for interacting with internal teams and external clients.
• Local candidates preferred (role requires occasional in-office attendance).

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Location & Schedule

• Employment type: Full-Time
• Schedule: 9:00 AM – 5:00 PM
• Work structure: High-flexibility hybrid (primarily remote with occasional required in-office days)
• Location: Mount Rainier, MD — LOCAL CANDIDATES ONLY
• Salary: $55,000 – $75,000 DOE

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What We Offer

• Structured, hands-on training in patent prosecution and USPTO procedures to build a specialized legal skill set.
• A collaborative, supportive firm culture with mentorship and professional development opportunities.
• Flexible hybrid work model allowing most work from home with some office days for team collaboration.
• Competitive compensation and a comprehensive benefits package (health, wellness, retirement).

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.