Import & Export Coordinator
The Import & Export Coordinator at Confidential Client manages the preparation and execution of trade documentation and coordinates shipments with carriers and customs brokers to ensure accurate and compliant deliveries. This role requires strong organizational skills, attention to detail, and effective communication to support logistics operations and maintain compliance with U.S. import/export regulations. The position is based on-site in Los Angeles and offers opportunities for growth within global logistics and trade compliance.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Logistics & Warehouse.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role Overview
Confidential Client is seeking an organized, detail-oriented Import & Export Coordinator to join their logistics team in Los Angeles, CA. This in-office role supports day-to-day import/export operations, trade documentation, carrier coordination, and customs compliance to ensure accurate, compliant, and on-time delivery of goods. This position reports to the Global Director, Transportation & Compliance (or equivalent).
What You’ll Do
- Prepare, review, and file inbound and outbound trade documentation, including commercial invoices, packing lists, bills of lading, air waybills, arrival notices, and certificates of origin.
- Verify documentation accuracy and compliance before shipment release; prepare supporting shipping documents to meet delivery deadlines.
- Coordinate inbound and outbound shipments with freight forwarders, parcel carriers (DHL, UPS, FedEx), and suppliers.
- Track shipment status and proactively resolve delivery exceptions, delays, and urgent orders.
- Partner with customs brokers to support accurate customs entries, HTS classifications, and ISF (10+2) filings.
- Maintain organized, audit-ready shipment records in company systems.
- Reconcile freight, duty, and brokerage charges against invoices and purchase orders; investigate discrepancies and support resolution.
- Act as a day-to-day point of contact for shipment status across production, purchasing, warehouse, retail/wholesale, and head office teams.
- Provide timely communication on delays and proposed resolution steps, escalating when appropriate.
- Provide general administrative support to the logistics and transportation group as needed.
Qualifications
Minimum requirements
- High school diploma or equivalent required; Bachelor’s degree in Business, Logistics, Supply Chain, or International Trade preferred (or equivalent experience).
- 2+ years’ experience in logistics, import/export, freight forwarding, shipping/receiving, or related administrative roles. Relevant internships count; entry-level candidates may be trained.
- Strong attention to detail and organizational skills; able to manage documents, deadlines, and competing priorities in a fast-paced environment.
- Clear written and verbal communication skills; dependable and collaborative with internal teams and external partners.
- Proficiency with Microsoft Excel and Outlook; ability to learn logistics systems, ERP, or TMS quickly.
Preferred / nice-to-have
- Familiarity with Incoterms, HTS classification, ISF, or CBP/ACE (or progress toward NCBFAA Certified Customs Specialist).
- Experience with apparel/fashion imports or working for a high-volume importer.
Work location & schedule
- This is an on-site role at the Los Angeles, CA office. Typical schedule: Monday–Friday.
Legal/work authorization
- Candidates must be authorized to work in the United States. Confidential Client will comply with all applicable federal, state, and local employment laws.
Compensation & Benefits
- Pay range: $23.00 – $28.00 per hour (hourly range disclosed for California posting).
- Full package health benefits.
- 401(k) with employer match.
- Non-accrued vacation (details provided by Confidential Client during offer).
Note: The listed salary range is provided to meet pay transparency requirements for this location. Final pay offer will depend on experience and other job-related factors permitted under law.
Why Apply via Careertakes
- Careertakes represents Confidential Client as a third-party recruiting partner and can help match you to additional relevant roles.
- We provide clarity on compensation and hiring process steps where available.
- If selected, hiring decisions and employment terms are made directly by Confidential Client.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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