About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Commercial HVAC & Mechanical Construction.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The HVAC Assistant Project Manager will support project management and field teams on commercial HVAC, mechanical, and piping construction projects in the Tonawanda, NY area. This is a hands-on, office-and-field role focused on documentation, coordination, scheduling, and cost support to help deliver projects on time and on budget.

• Provide day-to-day project administration: prepare, track, and maintain contracts, drawings, submittals, RFIs, change orders, and correspondence.
• Support project scheduling and look-ahead planning; monitor progress and communicate updates to the team.
• Coordinate with field personnel, subcontractors, vendors, and clients to resolve issues and keep work on schedule.
• Assist with procurement tracking, material control, and site logistics to prevent delays.
• Maintain accurate project records and support closeout activities (punch lists, turnover documentation).
• Support budgeting, cost tracking, invoice review, and documentation for change orders.
• Help interpret drawings and specifications and coordinate technical clarifications with engineers and consultants.
• Use construction management tools (Procore, Bluebeam, or similar) and Microsoft Office to organize and share project information.

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Qualifications

• Bachelor’s degree in Mechanical Engineering, Construction Management, or related field preferred; strong candidates with relevant construction/HVAC experience will be considered.
• Prior experience or internships in mechanical construction, HVAC, or piping projects preferred.
• Proficiency with Microsoft Office required; experience with Procore, Bluebeam, or similar construction management software preferred.
• Ability to read and interpret construction drawings and specifications.
• Valid driver’s license and reliable transportation required for project site visits.
• Strong organizational skills, attention to detail, and effective written and verbal communication.
• Comfortable managing multiple priorities in a fast-paced construction environment.

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Skills & Abilities

• Strong problem-solving and analytical skills.
• Excellent time management and the ability to document meeting minutes, action items, and status reports.
• Collaborative mindset; able to work with project teams, subcontractors, vendors, and clients.
• Physical ability to visit active construction sites, including stairs, rooftops, and mechanical spaces; occasional lifting up to 25 lbs.

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Compensation & Benefits

• Competitive base salary: $60,000 to $80,000 annually.
• Performance-based bonus opportunities.
• Comprehensive medical, dental, and vision insurance options.
• 401(k) retirement plan with company match.
• Paid time off (holidays, vacation, sick leave).
• Travel support and mileage reimbursement for site visits.

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About the Confidential Client

Our client is a trusted contractor delivering commercial HVAC, mechanical, and piping construction across Western New York. They invest in employee development through mentorship, ongoing training, and tools that support long-term career growth. The culture emphasizes teamwork, respect, and professional development.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.