About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Position Overview

This Human Resources Coordinator role supports a People Resource Team and will be cross-trained across HR Business Partners, Recruiting, Talent Management, Training & Development, vendor management, and other HR functions. You’ll help deliver a positive employee experience and support core HR operations across the employee lifecycle.

---

Key Responsibilities

• Support HR operations across one or more focus areas (HR Generalist, Recruiting Operations, Talent Management, Training & Development).
• Provide exceptional service to employees and leaders with a sense of urgency and strong attention to detail.
• Maintain accurate HR records and run HR reporting as needed.

---

HR Generalist (examples of tasks)

• Initiate Workday transactions (data changes, employee moves) and generate Workday reports for HR and leadership.
• Track staffing assignments and needs using Bridgit Bench.
• Support administration of employee immigration cases and related documentation.
• Conduct initial relocation intake and coordinate relocation packages with HRBPs.
• Assist with offboarding (exit interviews, notifications, shipping).
• Complete employment verification requests and prepare materials for company meetings.
• Assist with talent process follow-up and audits (performance reviews, talent reviews).

---

Recruiting Operations

• Post and refresh job openings; disposition candidates and audit job descriptions for accuracy and compliance.
• Schedule phone screens and on-site interviews; coordinate candidate travel and communicate logistics and agendas.
• Improve candidate experience, scheduling efficiency, and hiring process workflows.
• Process new hires in Workday, coordinate drug/background checks, and send onboarding communications.
• Manage the employee referral inbox and Workday referral portal; track and process referral bonuses.

---

Talent Management

• Support goal setting, feedback, development planning and recognition processes for employees and managers.
• Coordinate the annual Talent Profile update and manager talent assessments.
• Help review, modify, or create talent programs and use talent data to support HR priorities.

---

Training & Development

• Manage the corporate learning platform: post courses, launch feedback surveys, update invites, and track attendance.
• Support entry-level mentoring and other development programs; track progress and completions.
• Coordinate compliance trainings (e.g., Anti-Harassment, Business Ethics) and assist facilitation when needed.

---

Additional Responsibilities

• Process HR invoices (Coupa) and support process-improvement projects.
• Provide reporting and metrics support, perform process audits, and improve cross-team handoffs.
• Complete and maintain I-9 documentation and files.
• Manage event logistics (campus, diversity, military, conferences), greet candidates on-site, and facilitate interviews.
• Process candidate travel reimbursements and other candidate-facing tasks.

---

Basic Qualifications

• Bachelor’s degree in human resources, business, or related field preferred but not required.
• Professional demeanor when interacting with senior leadership and employees.
• Strong attention to detail and high organizational ability.
• Proficiency with Microsoft Office and calendar management tools.
• Ability to multitask, prioritize, and complete high volumes of tasks and projects.
• Excellent verbal and written communication skills; good judgment, discretion, and sensitivity.

---

Preferred Qualifications

• 0–2 years’ experience in Human Resources or project coordination.
• Experience with Google Workspace, Coupa, and SAP.
• Experience using applicant tracking systems such as Workday.

---

Work Environment & Physical Requirements

• Primarily office-based work with occasional visits to active construction sites or other field locations.
• Comfortable with prolonged periods of focused desk work and frequent computer-based tasks.
• Ability to lift up to 10 pounds regularly and up to 25 pounds occasionally.
• This role may require occasional extended hours during critical project phases. Reasonable accommodations are available upon request.

---

Compensation & Benefits

• Base salary range: $45,000 - $140,000 (actual pay may vary based on experience, education, skills, and location).
• Total compensation package may include bonus potential and a comprehensive benefits package (health/dental/vision, PTO, retirement/401(k), company contribution plan, life insurance, commuter benefits, short/long term disability, FSA, tuition reimbursement, back-up care, EAP, and other programs).

---

Screening & Workplace Policies

• Employment contingent on successful completion of required pre-employment screenings (e.g., drug screening, background checks) as applicable.
• The confidential client maintains a drug-free workplace and may conduct random fitness-for-duty tests in accordance with policy and applicable law.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.