About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

What You’ll Do

The Human Resources Assistant provides administrative and operational support to the HR team. This entry-level role focuses on onboarding/offboarding, maintaining HRIS records, coordinating routine HR processes, and supporting day-to-day departmental activities while protecting confidential information.

• Coordinate new-hire onboarding: prepare documents, initiate system workflows, schedule orientation, and track completion.
• Support offboarding: prepare separation paperwork, coordinate system/access notifications, and manage return of company property.
• Enter, update, and audit employee data in the HRIS to keep records accurate (job, status, organizational, and personal data).
• Maintain electronic and paper personnel files in line with recordkeeping procedures.
• Prepare routine HR reports, letters, forms, spreadsheets, and employee communications using established templates.
• Provide administrative support for benefits, payroll, leave, recruiting, training, and employee engagement programs.
• Assist with employment verification, background checks, Form I-9 processes, and other pre-employment documentation under HR guidance.
• Track deadlines, follow up on missing information, and help ensure HR transactions are completed accurately and on time.
• Support HR projects, meetings, audits, and process improvements via scheduling, data collection, and document preparation.
• Handle confidential employee information with integrity and discretion.
• Perform other duties as assigned.

---

Who You Are — Qualifications

• Strong organizational skills and strong attention to detail.
• Clear, professional verbal and written communication skills.
• Ability to manage multiple priorities and follow established procedures.
• Professional, service-oriented approach when working with employees, candidates, managers, and HR colleagues.
• Able to handle confidential and sensitive information with discretion.
• Basic problem-solving skills and the ability to identify incomplete or inconsistent information.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Prior experience with an HRIS is required; experience with Paycom preferred.
• Able to work independently and collaboratively as part of an HR team.

---

Education & Experience

• Associate degree, bachelor’s coursework, or a degree in Human Resources, Business Administration, or related field preferred.
• Up to one year of administrative, office, or HR experience preferred; relevant internships or school experience will be considered.
• This role has no supervisory responsibilities.

---

Compensation & Benefits

• Salary range: $50,000 – $65,000 per year plus bonus opportunity.
• Competitive benefits package including health, dental, vision, short/long-term disability, life insurance, parental leave, 401(k) match, open PTO, and a hybrid work arrangement (where applicable).

---

Work Environment & Travel

• Casual, team-oriented environment.
• Minimal travel (up to 10%) for company meetings, events, or training.
• This position may require hybrid on-site/remote work; details determined by our client.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.