Human Resources Assistant *Entry Level*
The Human Resources Assistant supports the HR department primarily in full-cycle recruiting and talent acquisition, managing candidate sourcing, screening, and interview coordination to ensure a smooth hiring process. Additionally, the role assists with HR administrative tasks including onboarding, employee record maintenance, benefits enrollment, and compliance, contributing to effective HR operations and positive employee experiences.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Visual Marketing & Retail Solutions.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Overview
Confidential Client is hiring an entry-level Human Resources Assistant to support recruiting and HR operations for their Visual Marketing & Retail Solutions business. This role focuses on full-cycle recruiting and talent acquisition (approx. 70%) while providing general HR administrative support (approx. 30%). Location: Lindenwald, OH.
Estimated pay: $56,354 per year (estimated)
Key Responsibilities
- Support full‑cycle recruiting for hourly and salaried positions, including sourcing, screening, interviewing, and presenting candidates.
- Post openings on company and external job boards and maintain up‑to‑date job postings.
- Use job boards, social media, networking, and other tools to build candidate pipelines.
- Conduct phone screens and coordinate interview schedules with hiring managers.
- Maintain and update the applicant tracking system (ATS) and candidate records.
- Prepare offer letters and coordinate pre‑employment steps (background checks, drug screens) as required.
- Track recruiting metrics (time‑to‑fill, candidate flow, hiring activity) and report to HR leadership.
- Attend job fairs and community recruiting events to support candidate attraction.
- Partner with hiring managers to understand staffing needs and improve recruitment approaches.
HR & Administrative Support (30%)
- Assist with new‑hire onboarding and orientation activities.
- Maintain employee personnel files and required HR documentation.
- Process employment paperwork (new hire, status changes, separations).
- Respond to routine employee inquiries about HR policies and benefits.
- Support benefits enrollment tasks and HR reporting for compliance.
- Maintain confidentiality of employee records and sensitive information.
- Support employee engagement activities and company events.
Qualifications
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- 2+ years of recruiting or HR experience preferred, with recruiting as a primary responsibility desirable.
- Hands‑on experience with applicant tracking systems (ATS) and online recruiting platforms.
- Strong interviewing, written and verbal communication, and organizational skills.
- Able to manage multiple open requisitions and competing priorities.
- Proficient with Microsoft Office (Excel, Word, Outlook).
- Working knowledge of employment laws and hiring best practices.
- Strong attention to detail and ability to maintain confidentiality.
Preferred Qualifications
- Experience recruiting for manufacturing, distribution, or industrial roles.
- Experience sourcing via Indeed, LinkedIn, and other online platforms.
- Prior experience tracking recruiting metrics and improving candidate workflows.
Benefits
- Medical, Dental, and Vision insurance
- 401(k) matching
- 10 paid holidays
- Paid time off (PTO)
- Flexible Spending Account (FSA)
- Additional benefits and perks may be available
Work Authorization & Location
This position is based in Lindenwald, OH. Applicants must be legally authorized to work in the United States. Reasonable accommodations are available for applicants with disabilities during the application and interview process.
About Our Client
Confidential Client delivers visual merchandising and retail solutions for national brands and retailers. The HR team supports manufacturing, production, and field operations — driving hiring and employee engagement across locations.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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