About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Baltimore County Government — Public Sector (Occupational Health / Human Resources).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Reporting to the Occupational Health Services (OHS) Records Manager, you will support administration of occupational health programs and HRIS-related medical records for the Confidential Client. Key responsibilities include:

• Assist with pre-employment and occupational health scheduling and coordination for county departments and partner agencies.
• Maintain accurate, confidential medical and HR records; perform encryption/decryption, downloading, saving, and daily file updates.
• Track pre-hire medical progress using Excel and HRIS tools; provide timely status updates to hiring managers and applicants.
• Manage multiple email inboxes and phone lines; draft routine correspondence, prepare letters, and respond to inquiries.
• Reconcile medical billing, invoices, and vendor activity related to appointments (cancellations, reschedules, no-shows).
• Support Workday or other system integration projects as assigned; assist with testing updates, patches, and functional configuration tasks.
• Create and maintain logs, databases, and routine reports; perform queries and compile data for narrative and statistical reports.
• Ensure compliance with HIPAA, OSHA, and applicable HR policies when releasing and handling regulated medical information.
• Assist with operational documentation, SOP updates, and special projects; order and maintain office supplies as needed.
• Greet and direct visitors; support daily front-desk and administrative tasks and, when assigned, supervise temporary clerical staff.

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Qualifications

Required

• High school diploma or equivalent.
• Two (2) years of clerical or technical experience in a human resources function or job placement.
• Ability to handle confidential materials with discretion and follow regulatory requirements (HIPAA/OSHA).
• Proficiency with Microsoft Excel and standard office software; typing and basic data-entry skills.

Preferred

• One (1) year of clerical, administrative, medical scheduling, or secretarial experience plus two (2) years of professional HR, healthcare administration, compliance, or closely related experience.
• Experience working with HRIS platforms (Workday experience is a plus).
• Education in human resources, business/public administration, health administration, psychology, or law.
• Experience preparing clear written reports and interpreting regulations.
• Ability to supervise clerical staff and train temporary employees.

Education substitutions: Additional coursework in personnel administration may be substituted year-for-year for required experience. Applicants who earned degrees outside the U.S. must provide equivalency documentation (e.g., WES).

Proof of licenses, certifications, and education beyond high school must be submitted with the application; unofficial transcripts are acceptable.

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Compensation & Schedule

• Base salary range: $45,163 – $52,275 per year.
• Regular schedule: 35 hours per week.
• Employment type: Full-time.
• Position requires successful completion of a pre-employment background check (criminal, education verification, and fingerprinting as applicable).

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Working Conditions & Other Requirements

• This position requires strict confidentiality when handling medical and HR records and adherence to HIPAA and OSHA requirements.
• May require onsite presence in Towson, MD; occasional coordination with external medical providers and county departments.
• Applicants selected for appointment must complete an employment background investigation.
• Applicants must fully complete the work experience section of the application; resumes alone will not be used to determine qualifications.

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About Our Client (CLIENT_INDUSTRY)

Confidential Client is a local government organization operating occupational health services and human resources programs supporting county employees and partner agencies. The role sits within the Office of Human Resources, HRIS Division — Occupational Health Services Medical Records.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.