Human Resources Administrative Assistant
The Human Resources Administrative Assistant/Generalist at Confidential Client provides essential administrative support to the HR department, managing HRIS systems, employee records, and compliance with labor laws. This hybrid role involves coordinating onboarding, supporting employee engagement initiatives, assisting with recruiting and safety training, and managing office supplies, contributing to a well-organized and compliant HR function within a dynamic facilities management company.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is seeking a detail-oriented Human Resources Administrative Assistant / HR Generalist to support HR operations in a hybrid role (in-office across multiple sites with work-from-home opportunities). This full-time position offers weekly pay, benefits, and hourly pay of $22.00–$24.00/hour, depending on experience.
What You’ll Do
- Provide day-to-day administrative support to the HR team, maintain accurate employee records in HRIS, and manage HRIS onboarding tasks.
- Coordinate candidate communications, schedule screenings, background checks and drug tests, and assist hiring managers throughout onboarding.
- Administer leave processes, including FMLA tracking and related compliance paperwork.
- Support employee engagement programs: newsletters, training logistics, and internal communications.
- Help develop and document HR policies and procedures to ensure legal and regulatory compliance.
- Assist with recruiting tasks and job postings as needed.
- Support safety training coordination and recordkeeping.
- Manage office supplies and coordinate basic office equipment maintenance.
- Perform other duties as assigned to support the HR function.
Qualifications
- 1+ years of HR or office administration experience; a Bachelor’s in HR, Business Administration, or related field is preferred.
- Strong customer service orientation and a positive, can-do attitude.
- Familiarity with HRIS platforms; experience with Paylocity is highly desirable.
- Knowledge of US employment laws and regulations relevant to HR administration.
- Excellent verbal and written communication skills and strong interpersonal abilities.
- Highly organized with strong attention to detail and the ability to manage multiple priorities.
- Bilingual skills (Spanish and/or French) are a plus.
- Valid driver’s license and ability to travel minimally between locations.
- Ability to pass required background checks (FBI/BCI where applicable) and drug screening.
Compensation & Benefits
- $22.00–$24.00 per hour (dependent on experience).
- Weekly paychecks.
- Medical, dental, and vision options; disability and company-provided life insurance.
- 401(k) with company match up to 4%.
- Health Savings Account option with company match (up to $500).
- Paid vacation that begins accruing immediately and nine paid holidays.
- Employee Assistance Program, education reimbursement, and other voluntary benefits.
Schedule & Location
- Full-time, first shift.
- Hybrid: in-office across multiple locations in the Riverlea / Columbus area with work-from-home flexibility as business needs allow.
- This posting follows applicable federal and Ohio state employment laws.
Requirements & Screening
- Employment is contingent on successful completion of background checks and a drug screen.
- Candidates must be authorized to work in the United States.
- Reasonable accommodations are available—please notify Careertakes if you require assistance during the hiring process.
Why You’ll Like Working Through Careertakes
Careertakes represents Confidential Client in this search. As a candidate you’ll benefit from a structured third-party recruiting process that protects your privacy, provides clear next steps, and—if selected—connects you directly with the hiring organization for final employment and onboarding.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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