About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This hybrid, non-exempt HR Specialist role (Warren, NJ) supports core HR operations to deliver a reliable, compliant, and positive employee experience. Typical responsibilities include:

• Coordinate benefits administration activities, vendor invoicing, and related reporting.
• Monitor and triage the US-HR inbox; route employee and manager requests to the correct resource.
• Facilitate onboarding: pre-employment screening, new-hire paperwork, I-9 completion, first-day scheduling, and communications.
• Administer offboarding activities and related documentation.
• Support recruiting operations: schedule interviews and help coordinate manager interview training.
• Maintain employee data and records, implement controls to ensure data integrity.
• Provide HRIS/technical support and training to managers and employees.
• Prepare monthly payroll, headcount and ad-hoc reports; perform periodic audits and basic analysis.
• Maintain compliance documentation for OSHA, federal, and state requirements.
• Process vendor invoices, purchase orders, and new vendor setup.
• Participate in global HR team initiatives and take on other duties as assigned.

This is an entry-level to early-career position with opportunities to broaden your HR skills across benefits, onboarding, HRIS, and payroll reporting.

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What You’ll Need

• Bachelor’s degree in Human Resources, Business Administration, or a related field — OR equivalent internship/professional HR experience (minimum 6 months).
• High attention to detail and strong customer-service orientation.
• Ability to prioritize competing tasks and manage time effectively.
• Solid technical skills; experience with HRIS or HR systems is a plus.
• Comfortable working in a hybrid environment (2–3 days/week in the Warren, NJ office).
• This position is non-exempt and eligible for overtime.

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About the Role & Team

You will join a collaborative HR team supporting a mission-driven, regulated organization. The role offers hands-on exposure to a wide range of HR processes and systems, and the chance to contribute to process improvements and scalable HR practices.

Confidential Client is focused on building patient-centered solutions and invests in HR as a strategic partner to the business. Expect a supportive team, structured learning opportunities, and involvement in cross-functional projects.

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Compensation & Benefits

• Base salary range: $65,000 — $80,000 per year (provided by the employer).
• Flexible hybrid work schedule to support work-life balance.
• Competitive compensation including annual target bonus and long-term incentive program.
• 401(k) with company match; paid time off (PTO); 13 company holidays.
• Medical, dental, vision; flexible spending accounts.
• Company-provided life, short-term and long-term disability insurance.
• Optional voluntary plans (accident, critical illness, pet insurance).
• Tuition reimbursement, health & wellness programs, mobile phone stipend.

Note: salary range is provided to comply with applicable pay-transparency requirements.

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Location & Employment Type

• Location: Warren, NJ (hybrid; 2–3 days onsite expected)
• Employment type: Full-time, non-exempt (eligible for overtime)

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Key Keywords (for applicants)

• HR Specialist — Warren, NJ
• benefits administration
• onboarding coordinator
• HRIS support
• payroll & headcount reporting
• entry-level HR

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.