About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Healthcare — an integrated healthcare delivery system (Confidential Client).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview & Compensation

This on-site HR Services Representative (HR Data) role is based in Skokie, IL and supports day-to-day HR data administration for a large healthcare organization.

• Hourly pay range: $22.14 - $33.21 per hour
• Employment type: Full Time (40 hours/week)
• Schedule: Monday–Friday, 8:00 AM – 4:30 PM
• Location: On-site in Skokie, IL (travel to other client locations may be required)

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What You’ll Do

This is an entry-level operational HR data role focused on accurate maintenance and integrity of employee and contingent workforce records.

• Process routine employee and non-employee data transactions in the HRIS and related systems
• Enter, update, and maintain workforce information following established data standards
• Review transactions and supporting documentation for completeness and approvals
• Identify and resolve missing, incomplete, or inconsistent information with HR partners
• Maintain accurate electronic records and documentation
• Follow data entry standards and procedures to promote consistency and integrity
• Assist with routine data corrections, record updates and HR system testing
• Maintain confidentiality and handle sensitive information appropriately

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Key Responsibilities — Data Quality, Auditing & Compliance

• Perform routine audits and validation activities to surface data issues
• Research discrepancies and assist with corrections in HR systems
• Support reconciliations, cleanup activities, and documentation for audits
• Follow HR data governance, privacy, and records management requirements
• Escalate recurring errors, compliance concerns, or systemic data issues
• Help monitor data quality measures and recommend improvements

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Key Responsibilities — Contingent Workforce Administration

• Administer contingent workforce records (agency staff, contractors, travelers, etc.)
• Enter and maintain contingent worker information and required documentation
• Support onboarding, updates, extensions, transfers, and offboarding
• Monitor expiring or missing information and coordinate follow-up
• Assist with audits and reconciliation of contingent workforce data

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Service & Operational Support

• Respond to routine questions about HR data, employee records, and processes
• Provide timely, professional service to employees, managers, and HR partners
• Research routine issues and escalate complex situations as needed
• Follow established workflows, service standards, and escalation procedures
• Participate in HR data projects, process changes, and training initiatives
• Identify recurring issues and opportunities to improve processes and service delivery

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Qualifications

• Education: High school diploma or GED required. Associate’s/Bachelor’s in HR, Business, Healthcare Administration, Information Systems, or related field preferred
• Experience: 1+ year in HR, data entry, administrative support, customer service, healthcare administration, or similar role requiring accurate handling of confidential data
• Experience using HRIS, electronic records, or enterprise systems preferred
• Preferred experience in healthcare or other regulated environments
• Skills:
  • Strong attention to detail and commitment to accuracy
  • Ability to enter, review, and maintain data efficiently
  • Basic understanding of data quality principles
  • Strong organizational and time-management skills
  • Effective written and verbal communication
  • Customer-service orientation and interpersonal skills
  • Ability to follow policies, procedures, and data standards
  • Self-motivated with good escalation judgment
  • Basic proficiency with Microsoft Excel, Outlook, and Word
  • Ability to work in a high-volume, deadline-driven environment

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Benefits (Full time or part time where applicable)

• Opportunity for annual increases based on performance
• Career pathways and professional development
• Medical, dental, vision (and pet) plan options
• Tuition reimbursement
• Free parking
• Wellness program and HSA options
• Retirement options with company match
• Paid time off and holiday pay
• Community involvement opportunities

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About Our Client

Confidential Client is an integrated healthcare delivery system serving communities across northeast Illinois. The organization is committed to quality, community-connected care, and supporting employee growth and development. Confidential Client is an equal opportunity employer and provides reasonable accommodations to individuals with disabilities.

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Location & Additional Info

• Worksite: On-site in Skokie, Illinois (Confidential Client facilities)
• Travel: Occasional travel to other client locations may be required
• This job posting follows applicable federal, state, and local hiring laws and does not discriminate on protected characteristics. Reasonable accommodations are available upon request.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.