About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, an event technology company.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the Role

This is an entry-level HR & Recruiting Assistant role supporting recruiting, HR operations, compliance, workplace operations, procurement, and finance-related processes. This San Diego–based position requires regular commuting to the San Diego office. Candidates who graduated or will graduate in 2026 are encouraged to apply.

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Responsibilities

Recruiting & Talent Acquisition

• Research universities, career fairs, student organizations, and other recruiting opportunities.
• Identify recruiting channels that align with hiring goals.
• Coordinate and participate in career fairs, information sessions, and recruiting events.
• Engage with candidates before, during, and after events.
• Support candidate sourcing, outreach, interview coordination, and follow‑up.
• Track recruiting activities and results; work toward quantitative recruiting goals.
• Analyze recruiting results and recommend improvements to candidate engagement and hiring outcomes.
• Help develop and improve recruiting campaigns and processes.

HR Operations & Compliance

• Maintain employee records, HR documentation, and required forms.
• Audit employee documents and agreements for accuracy and completeness.
• Support HR policies, procedures, and compliance initiatives.
• Assist with employee benefits administration and related documentation.
• Help maintain accurate and confidential employee information.
• Identify process gaps and recommend improvements to increase efficiency and accuracy.

Business & Office Operations

• Manage equipment, inventory, office supplies, and related records.
• Coordinate purchasing, purchase orders, vendors, and procurement activities.
• Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.
• Coordinate office logistics and company-provided services.
• Maintain operational and financial records and take ownership of improvement projects.

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Qualifications

• Bachelor’s degree in any major.
• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience preferred; recent graduates encouraged to apply.
• Previous HR experience is not required.
• Strong interest in business, recruiting, HR, operations, or a combination of these areas.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong communication and problem-solving skills.
• Comfortable working toward measurable goals and taking ownership of results.
• Comfortable handling detailed and repetitive work while maintaining accuracy.
• Able to identify inefficiencies and proactively improve processes.
• Professional and discreet when handling confidential information.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

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Compensation & Benefits

• Base salary: $45,000–$55,000 per year, depending on experience and qualifications.
• Health insurance options, HSA, 401(k).
• 18 days/year paid vacation and sick leave.
• Two company‑provided lunches and Bagel Wednesday.
• Working from home every Friday.
• Hands-on experience across recruiting, HR operations, compliance, business operations, procurement, and finance operations.
• Strong potential for career growth at a fast-growing event technology company.
• Fun, upbeat, and collaborative office environment.

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Additional Information

Confidential Client is a fast‑growing event technology company supporting events worldwide. This role is San Diego–based and requires regular commuting to the San Diego office. To request reasonable accommodation or direct human review, please email hr-jobs@confidentialclient.com.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.