HR Onboarding Coordinator - Confidential Client
The HR Onboarding Coordinator supports the recruiting team by managing interview scheduling, coordinating pre-employment activities, and maintaining candidate data to ensure a smooth hiring process. This role enhances the candidate experience and assists with various administrative tasks including job postings, offer letter preparation, and recruiting event organization within a fast-paced environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Industrial Construction & Energy Services.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
The HR Onboarding Coordinator will support the recruiting team and deliver an excellent candidate experience from interview scheduling through new-hire orientation and paperwork. This is a hands-on, administratively focused role that requires accuracy, strong communication, and comfort working with an ATS.
- Schedule interviews (phone, virtual, and in‑person) with candidates, hiring managers, and panels; manage calendars and confirmations.
- Coordinate pre-employment steps including background checks, drug screens, and completion of new-hire paperwork.
- Maintain and update candidate records in the Applicant Tracking System (ATS) to ensure data accuracy and integrity.
- Provide timely status updates and answer candidate inquiries professionally.
- Draft and prepare offer letters and employment agreements for recruiter/hiring manager review.
- Post job descriptions to job boards and career sites as directed.
- Support recruiters with initial resume screens for entry-level roles.
- Represent the team at career fairs and recruiting events as needed.
- Process recruiting-related invoices and expense reimbursements.
- Generate recruiting activity and KPI reports as requested.
- Maintain strict confidentiality for candidate and employee information.
What You’ll Bring
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 1–2 years administrative or HR/recruiting support experience preferred.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience with Applicant Tracking Systems (ATS) is a plus.
- Strong organizational skills and the ability to prioritize competing tasks.
- Excellent verbal and written communication skills.
- Attention to detail and commitment to data accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professional, customer-service oriented demeanor and ability to protect confidential information.
Location, Type & Compensation
- Location: Hubbard, TX (local or commuting to regional office as required)
- Employment type: Full‑time
- Estimated pay: $59,024 per year (estimated)
About Our Client
Our client is a Confidential Client operating in Industrial Construction & Energy Services. They deliver large-scale industrial construction and EPC services across refining, gas processing, chemical/petrochemical, hydrogen, power generation, and related heavy‑industry sectors. The organization emphasizes safety, on‑time delivery, and long-term client partnerships.
Benefits
- Competitive compensation (paid weekly where applicable)
- Medical, dental, vision, and LTD/STD coverage
- 401(k) with company match (vesting may vary by policy)
- Employee Stock Purchase Plan (ESPP) where offered
- Other voluntary benefits (legal assistance, pet coverage, etc.)
- Award-winning safety programs and training
Agency & Application Notes
This posting is managed by Careertakes as the recruiting partner for a Confidential Client. The Confidential Client maintains an approved vendor program for third‑party recruiting firms; please contact the Confidential Client Talent Acquisition Manager for vendor enrollment and submission guidelines. Unsolicited resumes from agencies may not be accepted.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
Negotiate a higher salary! Check the salary ranges for this job type in your area.
View My Salary Range