About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking an HR Coordinator to provide administrative and operational support to the Human Resources team. This entry-level role focuses on employee lifecycle activities, system access management, license tracking, and audit compliance.

• Onboard new hires, contracted, per diem, and temporary staff; coordinate technology setup and verify completion of required compliance training (HIPAA, Code of Conduct, Cybersecurity).
• Respond to employee HR inquiries promptly and professionally.
• Perform monthly text message audits for internal staff and share findings with the Compliance team.
• Escalate potential PHI disclosures or HIPAA violations for further review and investigation.
• Coordinate temporary staffing requests and changes with third-party staffing partners (e.g., RJ Staffing).
• Manage HCS user accounts: add/remove users for hires, role changes, and terminations; conduct monthly HCS audits to confirm data integrity.
• Enroll eligible staff in Medicare licensing courses using WebCE and assist with scheduling PSI examinations.
• Manage DFS user access to support Medicare license tracking.
• Maintain and update contracted employee and UAS trackers; perform monthly audits of contracted employee records for accuracy and completeness.
• Conduct periodic email audits and communicate findings to appropriate stakeholders.
• Perform other HR administrative duties as assigned.

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Qualifications

• 1+ year of administrative, HR, or office coordination experience.
• Proficiency with Microsoft 365 (Excel, Outlook, Teams).
• Healthcare or managed-care background preferred but not required.
• Associate’s or Bachelor’s degree preferred.
• Ability to handle confidential employee information with discretion and professionalism.

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Skills & Tools

• Strong attention to detail and organizational skills.
• Comfortable managing recurring audits and meeting deadlines.
• Excellent written and verbal communication.
• Accurate data entry and capability to maintain multiple tracking spreadsheets/systems.
• Familiarity with HR systems and licensing tracking workflows (HCS, DFS, WebCE, PSI scheduling) is a plus.

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Compensation & Benefits

• Estimated base salary: $62,518 per year (estimated).
• Medical, dental, and vision insurance.
• Generous PTO package and multiple floating holidays.
• 401(k) with employer contribution.

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Location & Schedule

Spring Valley, NY — Full-time, permanent position. Candidates must be legally authorized to work in the United States.

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Why Work Through Careertakes

As a third-party recruiting platform, Careertakes connects qualified candidates with Confidential Client while providing access to additional matched opportunities. If selected, you will start your employment directly with Confidential Client.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.