About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview

Confidential Client is hiring an HR Coordinator to support day-to-day HR operations for a multi-state employee population. This full-time role handles onboarding, HRIS data entry, personnel file maintenance, basic payroll support, compliance tasks (I-9, FMLA, ADA, EEOC), and employee engagement activities. The role is based in Schaumburg, IL with a flexible home base and potential partial remote work after training. Compensation: $21–$23 per hour.

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What You’ll Do

• Schedule and manage onboarding and orientation (including remote pre/post orientations and I-9 verification).
• Support background screening and compliance checks during hiring.
• Enter and maintain new hire and status-change data across HRIS and related systems.
• Maintain and audit personnel files, upload required documentation, and ensure record accuracy.
• Support online compliance and training platforms (HIPAA, Bloodborne Pathogen, Mandated Reporter, Sexual Harassment).
• Assist with benefits administration logistics and onboarding-related communications.
• Help with basic payroll initiatives and data entry as needed.
• Support employee engagement activities (meet & greets, stay interviews, anniversary recognition).
• Perform administrative and clerical duties for the HR department and contribute to special projects.

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Skills & Qualifications

• Bachelor’s degree required; Human Resource Management strongly preferred.
• 12+ months experience in an HR coordinator or specialist role preferred (9–24 months entry-level HR experience is a strong plus).
• Experience with onboarding, orientation, and offboarding processes.
• Working knowledge of I-9/USCIS work authorization, FMLA, ADA, EEOC, and basic workers’ compensation rules.
• Able to handle confidential and sensitive information with discretion.
• Strong organizational, time-management, analytical, and problem-solving skills.
• Proficiency in Microsoft Office and experience with data entry and HRIS systems.
• Reliable transportation and ability to travel between locations as required.
• Positive, team-oriented attitude and ability to work independently with minimal supervision.
• Payroll experience is a strong plus.
• Applicants must be authorized to work in the U.S.; Confidential Client is not able to sponsor visas.

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Compensation & Benefits

• Pay: $21–$23 per hour.
• Full benefits package: health, dental, and vision insurance.
• 4 weeks paid time off per calendar year, plus paid holidays.
• 401(k) with company match.
• Employee recognition program and modern, safe facilities.

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Location & Work Arrangement

• Primary work location: Schaumburg, IL (with required travel between Schaumburg and Des Plaines as needed).
• Role supports employees across IL, GA, and CO.
• Position is full-time; schedule may vary with business needs.
• Remote work may be available after training (typically 1–2 days per week as role integration increases). JobLocationType: TELECOMMUTE. Applicant location requirement: United States.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.