HR Coordinator – Schaumburg, IL
The HR Coordinator at Confidential Client provides essential administrative and clerical support to the HR department, focusing on onboarding, orientation, offboarding, employee engagement, and compliance with HR policies and regulations. This role manages HRIS data, personnel files, and supports payroll functions while ensuring adherence to federal and state employment laws. Operating in a hybrid work environment, the Coordinator collaborates with multiple departments to maintain efficient HR operations and enhance employee experience.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Confidential Client (via Careertakes) is seeking a detail-oriented HR Coordinator to support HR operations in Schaumburg, IL. This hybrid, full-time role focuses on onboarding, HRIS data entry, personnel file maintenance, basic payroll support, compliance (I-9, FMLA, ADA, EEOC), and general HR administrative duties. The role will primarily split time between Schaumburg and Des Plaines, IL and may support employees in IL, GA, and CO. Partial remote work (1–2 days/week) may be possible after training and integration.
What You’ll Do
- Schedule and run onboarding and orientation sessions (remote and in-person); perform I-9 verifications and compliance checks
- Support background screening processes and ensure onboarding compliance
- Enter and maintain employee records in the HRIS and other peripheral systems; audit personnel files and upload required documentation
- Process status changes and communicate updates to department leaders and teams
- Maintain and track online training requirements (HIPAA, Bloodborne Pathogen, Mandated Reporter, Sexual Harassment)
- Assist with benefits, engagement activities (meet & greets, stay interviews), anniversary recognition, and other employee initiatives
- Provide general administrative and clerical support to the HR team and assist with payroll initiatives as needed
- Manage special projects and ad hoc HR tasks as assigned
Who You Are / Qualifications
- Bachelor’s degree required; Human Resource Management strongly preferred
- 12+ months of HR coordinator or HR specialist experience required; 9–24 months entry-level HR experience preferred
- Direct experience with onboarding, orientation, and offboarding strongly preferred
- Comfortable handling confidential and sensitive information with discretion
- Working knowledge of U.S. HR regulations and practices (I-9/USCIS work authorization, FMLA, ADA, EEOC, workers’ compensation)
- Proactive, reliable, and able to work independently with limited supervision
- Strong time-management, organization, attention to detail, analytical and problem-solving skills
- Excellent written and verbal communication and collaboration skills; team-oriented, “can-do” attitude
- Advanced Microsoft Office skills and accurate data-entry capability
- Payroll experience and HRIS experience are strong pluses
- Reliable transportation and ability to travel to multiple sites as needed
- Applicants must be authorized to work for any employer in the U.S.; Confidential Client is unable to sponsor work visas at this time
Compensation & Benefits
- Pay: $21–$23 per hour
- Employment type: Full-time; hybrid schedule
- Full benefits package: medical, dental, vision
- 401(k) with company match
- 4 weeks paid time off per calendar year, plus paid holidays
- Employee recognition programs and clean, modern facilities
- Potential for limited remote work after training (typically 1–2 days/week as appropriate)
Work Location & Schedule
- Primary locations: Schaumburg, IL with regular split time to Des Plaines, IL (home base flexible based on geography and business need)
- This role supports employees in IL, GA, and CO; occasional travel between sites is required
- Schedule may vary based on business needs; flexibility and dependability are required
Compliance & Accessibility
Confidential Client and Careertakes comply with all applicable federal, state, and local employment laws. Reasonable accommodations are available to qualified applicants with disabilities during the application and interview process; please notify us if you require assistance.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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