About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role overview

Confidential Client is seeking an HR Coordinator to support a fast-paced HR team based in Schaumburg, IL. This full-time, entry-level to early-career role focuses on onboarding, HRIS data entry, personnel file maintenance, basic payroll support, compliance (I-9, FMLA, ADA, EEOC), and employee engagement activities. The position is primarily located in Schaumburg with work split between Schaumburg and Des Plaines and offers hybrid flexibility (remote after training, typically 1–2 days/week as integration increases).

• Compensation: $21–$23 per hour
• Employment type: Full time
• Location: Schaumburg, IL (hybrid / TELECOMMUTE possible after training)

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What you’ll do

• Schedule, prepare and administer onboarding materials and remote orientations (including I-9 verifications and compliance checks)
• Support background screening and onboarding compliance processes
• Enter and maintain new hires and status changes in the HRIS and related systems
• Maintain, audit and upload personnel file documentation (digital)
• Assist with benefits administration, employee engagement initiatives, and stay interviews
• Support online training administration (HIPAA, Bloodborne Pathogen, Mandated Reporter, Sexual Harassment)
• Provide administrative and clerical support to the HR team and department leaders
• Assist with basic payroll initiatives and related data entry tasks
• Prepare anniversary recognitions and other employee communications
• Participate in special HR projects as assigned

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Who you are / Qualifications

• Bachelor’s degree required; Human Resource Management strongly preferred
• Minimum 12 months experience in an HR coordinator/specialist or related role (9 months–2 years preferred)
• Experience with onboarding, orientation and offboarding processes
• Strong confidentiality and experience handling sensitive employee information
• Familiarity with state and federal HR policies (HIPAA, EEO, ADA) and basic workers’ compensation concepts
• Proactive, detail-oriented, able to manage competing priorities and meet deadlines
• Strong verbal and written communication skills; team player with a positive, service-oriented attitude
• Advanced Microsoft Office skills and accuracy with data entry
• Payroll exposure is a strong plus
• Reliable transportation for travel between sites as needed
• Must be authorized to work for any employer in the U.S.; Confidential Client cannot sponsor visas at this time

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Compensation & benefits

• Hourly pay: $21–$23 per hour
• Full benefits package: medical, dental, vision
• 4 weeks paid time off per calendar year
• Paid holidays
• 401(k) with company match
• Employee recognition program and modern facilities

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Hybrid / remote details

This is a site-based role with flexibility: work will be split between Schaumburg and Des Plaines, IL. The position may allow partial remote work (telecommute) after successful completion of training and demonstrated ability to perform responsibilities remotely—typically 1–2 days per week over time.

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Key keywords / skills

• HR Coordinator
• Onboarding / Orientation
• HRIS data entry
• I-9 verification
• Payroll support
• Personnel file maintenance
• Employee engagement
• HIPAA / ADA / EEOC compliance

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.