About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position Overview

Confidential Client is seeking an entry-level HR Coordinator to provide administrative and clerical support across HR operations. This onsite role in Northbrook, IL is a strong opportunity to learn benefits administration, leave tracking, HRIS updates, onboarding and employee file maintenance while supporting a small HR team.

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What You’ll Do

• Provide administrative support for benefits processes: data entry, enrollments, and routing employee questions to HR team members
• Assist with leave of absence administration by tracking documentation, updating records, and supporting HR communications under manager guidance
• Serve as first point of contact for routine employee questions about HR policies, benefits, and leave; escalate complex or sensitive issues appropriately
• Maintain accurate, organized, and confidential employee personnel files and assist with immigration-related documentation updates as needed
• Support onboarding: distribute and track completion of forms, collect and file new hire paperwork, prepare onboarding packets and welcome materials
• Support offboarding: coordinate property returns, track unemployment claims, and assist with exit documentation
• Enter and update employee data in HRIS and related systems with attention to accuracy
• Prepare standard HR correspondence and forms using approved templates
• Provide general administrative support for compliance activities, audits, training tracking, and HR special projects

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Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 0–2 years administrative, customer service, or office support experience; prior HR exposure is a plus but not required
• Strong attention to detail and commitment to confidentiality
• Basic proficiency with Microsoft Office and comfort learning HR systems (HRIS)
• Strong organizational, communication, and customer service skills
• Willingness to learn HR policies, procedures, and compliance requirements

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Schedule & Compensation

• Schedule: Monday–Friday, 9:00 AM – 5:00 PM, onsite in Northbrook, IL
• Employment type: Full-time
• Compensation: $24.73 per hour (approx. $45,000/year) — stated here as provided by the confidential client

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Preferred Skills & Tools

• Familiarity or willingness to learn HRIS platforms and basic HR workflows
• Comfortable handling sensitive and confidential information
• Customer-service mindset for supporting employees and internal stakeholders

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Compliance & Candidate Notes

• Candidates must be legally authorized to work in the United States.
• Confidential Client and Careertakes comply with all applicable federal, state, and local employment laws. No application requirement in this posting should be interpreted as a request for disability- or medical-related information prior to a conditional offer.
• This posting does not require any specific age, race, religion, gender, or other protected-class qualifications.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.