HR Coordinator, the Americas
The HR Coordinator for the Americas at Confidential Client supports senior HR leadership in managing benefits administration, recruitment, HRIS data maintenance, and compliance across multiple countries. This role acts as a key liaison between benefits vendors, payroll, and employees, while also coordinating projects such as audits, policy updates, and employee programs. The position requires strong organizational skills, attention to detail, and the ability to manage multiple HR functions within a dynamic, multinational luxury brand environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, luxury fashion & retail (footwear & leather goods).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Overview
Confidential Client is seeking an HR Coordinator to support HR operations across the Americas. You will support the SVP of HR and the Director of Compensation & Benefits on benefits administration, HRIS data maintenance (Oracle), entry-level recruitment and temporary staffing, policy and audit support, and HR operations projects that span multiple countries in the region.
This role is based in Mundelein, IL and will require occasional domestic and international travel.
Responsibilities
Benefits
- Act as primary contact for benefits vendors (medical, dental, life, voluntary benefits).
- Support benefits renewals, open enrollment communications, trainings, and employee Q&A.
- Liaise between benefits and payroll; perform monthly benefits audits to ensure accurate payroll feeds.
- Manage benefit invoices, allocation to cost centers, and coordination with Accounts Payable.
- Assist with COBRA administration, FSA testing, EPLI and workers’ comp incidents/renewals.
- Coordinate employee anniversary program items, wellness fair, and annual flu shots.
HRIS / Compensation
- Own HRIS (Oracle) data maintenance: new hires, terminations, transitions and secure record-keeping.
- Serve as the point-person for HRIS data questions and help ensure data integrity across systems.
Recruitment
- Assist with entry-level hiring: job postings, interview coordination and offer logistics.
- Manage temporary employee recruitment (maternity leave coverage, holidays), and track related costs with the Compensation team.
Project / Operations
- Provide documentation and support for internal and external financial audits.
- Support policy and employee handbook updates; maintain required labor law postings.
- Execute ad-hoc HR tasks: update offer templates, send DocuSign notices, perform reference checks.
- Support data privacy initiatives and other HR projects as assigned.
Qualifications
- Bachelor’s degree in Human Resources, Business, or related field required.
- 1+ years of relevant HR experience.
- Advanced Microsoft Excel skills and strong numerical aptitude.
- Detail-oriented, highly organized, and able to manage multiple priorities.
- Strong interpersonal, verbal, and written communication skills; excellent customer service orientation.
- Comfortable working in a fast-paced, multinational environment; adaptable to change.
- Ability to travel domestically and internationally as needed.
- Additional language fluency is a plus.
- Experience in a medium-sized multinational company or luxury business is preferred.
Compensation & Location
- Location: Mundelein, IL (onsite / regional travel as required).
- Estimated base compensation: $54,957 per year (estimated).
- Employment type: Full-time.
About the Client & Values
Confidential Client is a global luxury fashion & retail company known for premium footwear and leather goods. The organization values authenticity, passion, collaboration and creativity. Team members are expected to act with integrity, deliver high-quality work, and contribute positively to a collaborative culture.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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