About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin / Facilities Management.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring a Human Resources Administrative Assistant / Office Manager to support HR and office operations in Montgomery, OH. This is an in-office, full-time role (first shift) — it does not qualify for remote work.

• Provide administrative support to the HR team, including HRIS administration (Paylocity) and maintaining accurate employee records.
• Assist with FMLA and other leave administration to ensure regulatory compliance.
• Coordinate onboarding: communicate with candidates and hiring managers, schedule background and drug screenings, and complete HRIS onboarding tasks.
• Support employee engagement initiatives (newsletters, trainings, internal communications).
• Help develop and implement HR policies and procedures aligned with employment laws.
• Assist with recruiting activities as needed.
• Coordinate safety trainings and maintain training records.
• Manage office supply inventory and coordinate maintenance of office equipment.
• Perform other duties as assigned to support HR and site operations.

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Compensation & Benefits

• Pay range: $22.00 - $24.00 per hour (dependent on experience) — weekly paychecks.
• Full benefits package: medical, dental, vision, accidental, hospital indemnity, critical illness options.
• Employer-paid disability and life insurance.
• 401(k) with company match up to 4%.
• Health Savings Account option with company match up to $500.
• Paid vacation accrual starting on day one and nine paid holidays.
• Education reimbursement, Employee Assistance Program, and additional employee programs.

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Who We’re Looking For (Qualifications)

• Outstanding customer service orientation and a positive, can-do attitude.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred — or 1+ years’ experience in an entry-level HR or Office Manager role.
• Bilingual candidates (Spanish and/or French) are a plus.
• Familiarity with HRIS tools — experience with Paylocity is highly desirable.
• Working knowledge of employment and labor laws and regulations.
• Strong written and verbal communication and interpersonal skills.
• Highly organized with close attention to detail and ability to manage multiple priorities.
• Valid driver’s license; limited travel may be required.
• Ability to pass required background checks (FBI/BCI) and a drug screening.

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Location & Work Environment

• Job location: Montgomery, OH (in-office role — not eligible for remote).
• This role supports facilities and administrative operations in a fast-paced, team-oriented environment within the facilities management space.

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Additional Information

• Employment Type: Full-time.
• Hiring organization: Confidential Client (via Careertakes).
• This position is contingent on successful background check and drug screen.
• The list of duties above is not exhaustive and may be updated to reflect business needs.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.