HR Admin Assistant –ENTRY LEVEL-Zoom Interviews-4976
The HR Admin Assistant at Confidential Client supports the HR department primarily in recruitment, screening, and onboarding processes while performing various administrative duties. This full-time, on-site role requires strong interpersonal and communication skills, proficiency in Microsoft Office, and offers a supportive work environment with comprehensive benefits and opportunities for training and growth.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This is an entry-level, full-time HR administrative role focused on supporting recruitment and general HR operations for a Confidential Client. You will be working on-site in Corona Del Mar, CA.
- Provide administrative support to the HR team with an emphasis on recruitment and onboarding
- Review applications and screen candidates for basic qualifications
- Coordinate and schedule interviews (phone, Zoom and in-person) with hiring managers
- Create and maintain new-hire personnel files and log new-hire information
- Assist with job fairs and candidate outreach activities
- Perform general clerical tasks: word processing, data entry, filing, copying, mailing, generating reports, and tracking HR information
- Answer phones, respond to applicant and staff inquiries, and provide front-line assistance
- Support use of HR tools and systems (ADP experience is a plus) and help post roles to job boards
What We’re Looking For
- Preferably bilingual (English/Spanish) — strongly preferred but not required
- Strong interpersonal and communication skills; able to listen and respond professionally
- Comfortable working with Microsoft Word, Excel, PowerPoint and Outlook
- Attention to detail: strong writing, spelling and basic math skills for everyday HR calculations
- Reliable, punctual, and able to work a standard office schedule
- Must have a valid California driver’s license (required for certain job duties)
- Willing to undergo background check and pre-employment physical as required by role
- Bachelor’s degree in Business Administration or related field preferred but not required
- Prior exposure to ADP or recruiting/job board platforms is a plus
Compensation & Benefits
- Pay: $20.00 – $24.00 per hour
- 100% employer-sponsored: Medical, Life insurance, Long-Term Disability
- Affordable dental and vision plans
- CalSavers retirement program (employer-supported)
- Employee Assistance Program (EAP)
- Paid time off: 10 vacation days, 10 sick days, 8 paid holidays + floating holidays
- Training opportunities and potential eligibility for bonuses
- Generous employee referral program
Schedule & Location
- Work location: In person — Corona Del Mar, CA (on-site)
- Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Additional Details & Culture
Confidential Client has a long-standing presence in the community and emphasizes a collaborative, service-oriented culture. The role offers on-the-job training and the chance to grow within HR and administrative functions. Nothing in this posting guarantees employment.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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