About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking a Grants Specialist I to provide entry-level grant administration and program support. The role focuses on administering lower-complexity grants or defined components of larger awards, maintaining accurate records, tracking expenditures, and supporting grant reporting and compliance.

• Administer assigned lower-complexity grants or components of larger awards under guidance from senior grants staff.
• Monitor grant requirements, award conditions, deadlines, performance measures, and deliverables.
• Maintain complete, accurate, and audit-ready grant files and supporting documentation.
• Assist with preparation and submission of grant applications, renewals, amendments, budget modifications, extensions, and closeout materials.
• Review expenditures, invoices, and payment requests for consistency with approved grant budgets and funding requirements; escalate discrepancies.
• Track purchase orders, reimbursements, invoices, and other financial transactions related to assigned grants.
• Coordinate with internal divisions (Finance, Purchasing, Budget, Human Resources) and program personnel to collect documentation and performance data.
• Assist in preparing financial, programmatic, and performance reports required by funders or administration.
• Develop and maintain spreadsheets, trackers, or dashboards to monitor deadlines, expenditures, equipment, and deliverables.
• Monitor grant-funded equipment/inventory records to support asset-management compliance.
• Support responses to audits, monitoring visits, and requests for documentation.
• Conduct basic research on funding opportunities, grant requirements, and applicable regulations (e.g., 2 CFR Part 200).
• Prepare correspondence, summaries, and internal routing documentation related to grant activities.
• Perform other grant-administration and program-support duties as assigned.

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Minimum Qualifications

• Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, Criminal Justice, Political Science, Public Policy, or a closely related field; AND
• Minimum of one (1) year of experience in an office environment, preferably in budgeting, finance, accounting, contracts, or program administration.

OR

• In lieu of a bachelor’s degree, four (4) years of relevant experience in grants administration, budgeting, finance, accounting, contracts, or program administration may substitute.

Additional required skills:

• Working knowledge of or ability to quickly learn basic principles of grant administration, governmental accounting, budgeting, and purchasing.
• Ability to interpret and follow grant guidelines, award conditions, policies, and administrative requirements.
• Strong organizational skills with the ability to manage multiple assignments, deadlines, and deliverables.
• Attention to detail for reviewing documents and financial records for completeness and consistency.
• Ability to work independently within established guidelines and escalate complex issues appropriately.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective written and verbal communication skills.

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Preferred Qualifications

• Experience in a governmental, public-safety, nonprofit, or grant-funded environment.
• Familiarity with grant budgeting, accounting, purchasing, contracts, and financial tracking.
• Experience preparing reports, tracking expenditures, and maintaining compliance documentation.
• Intermediate proficiency with Microsoft Excel (spreadsheets, trackers, pivot tables).
• Knowledge of federal, state, or local grant requirements (e.g., 2 CFR Part 200).

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Work Environment & Schedule

• Position type: Full-time, Nonexempt, Professional Staff.
• Typical schedule: Monday–Friday, 8:00 AM – 5:00 PM; may require occasional after-hours or on-call support.
• Primary setting: professional office environment using standard office equipment (computers, phones, printers).
• Physical demands: primarily sedentary; ability to lift and carry up to 10 pounds (files/boxes) is required.

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Compensation

• Estimated pay: $57,841 per year (estimated). Actual compensation, benefits, and other terms will be provided by the confidential client during the hiring process.

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Other Details

• Reports to: Grants Manager.
• Supervises: None.
• This job posting does not cover every duty; management may assign other duties as needed.
• Incomplete applications may not be considered. Applicants should clearly document required experience, education, and skills on their application.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.