Grants Portfolio Administrator (Hollywood)
The Grants Portfolio Administrator supports Confidential Client's grant management mission by assisting in the oversight and administration of a portfolio of grants throughout the full grant lifecycle. This entry-level role involves compliance monitoring, reporting, communication with stakeholders, and contributing to grant writing and process improvements, requiring strong organizational and communication skills along with proficiency in grant tracking systems.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is seeking an entry-level Grants Portfolio Administrator to support grant lifecycle activities for a portfolio of awards. This role assists with pre-award and post-award administration, compliance monitoring, reporting, and stakeholder communication. The position supports process improvements, prepares grant-related documents, contributes to grant writing, and helps ensure adherence to grant terms and internal procedures.
- Estimated salary: $66,564 per year (estimated)
- Employment type: Full-time
- Location: West Hollywood, FL (on-site travel to client facilities required)
What You’ll Do
- Assist with day-to-day administration of a portfolio of grants across the full lifecycle (pre-award through closeout)
- Monitor grant compliance and track deliverables, deadlines, and reporting requirements
- Prepare and maintain grant documentation, including budgets, progress reports, and amendments
- Support grant application and grant-writing activities; prepare drafts and supporting materials
- Coordinate communication between internal teams and external funders/stakeholders
- Help implement and follow standardized grant management processes and tracking systems
- Support audits and respond to funder inquiries as needed
Qualifications (Required)
- Bachelor’s degree in Accounting, Finance, Business, Public Administration, or related field
- Minimum of 1 year of experience in grants management or related administrative role
- Familiarity with grant funding processes, terminology, and computerized grant-tracking systems
- Proficiency with Microsoft Office (Excel, Word, Outlook) and experience using grant tracking or database tools
- Strong organizational, written, and verbal communication skills
- Valid Florida driver’s license and ability to travel to client reservations and facilities as required
- Ability to work a flexible schedule, including occasional evenings, weekends, and holidays
Preferred / Nice-to-Have
- Experience assisting with grant writing or proposal development
- Experience supporting compliance monitoring or funder reporting
- Familiarity with federal, state, or foundation grant requirements
Work Environment & Additional Details
- Entry-level / early career role with opportunities to grow in grants management
- On-site presence required with regular travel to client sites/facilities
- This role involves interacting with internal and external stakeholders and supporting multiple active grants
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
Negotiate a higher salary! Check the salary ranges for this job type in your area.
View My Salary Range