Grants & Contracts Specialist (Pathology) - Staff
The Grants & Contracts Specialist at Confidential Client's Pathology Department manages entry-level sponsored funds, focusing on pre-award and post-award activities such as proposal preparation, budget development, and grant closeout. This role supports faculty and research teams by ensuring compliance with sponsor guidelines and institutional policies, handling moderately complex grants primarily from federal and foundation sources, and facilitating timely and accurate grant administration.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is seeking a Grants & Contracts Specialist to support pre-award and post-award sponsored funds management for the Pathology area. This is an entry-level to developing-level role managing less-complex grants independently and assisting on more complex awards under supervision.
- Manage pre-award work: proposal preparation, budget development, application submission coordination, and adherence to sponsor guidelines.
- Review grant budgets and justifications for completeness and appropriate indirect cost treatment.
- Coordinate submission details, timelines, and communications with faculty, departmental staff, and central offices.
- Serve as a liaison with institutional offices (e.g., ORA), funding agencies, and subawardees as needed.
- Support post-award administration: award setup, account reconciliation, effort reporting, cost transfers, invoicing/payment support, reporting, and closeout tasks.
- Maintain accurate records, prepare routine reports, and assist with audits and compliance checks.
- Assist with foundation awards, federal pass-through grants, and subaward coordination when applicable.
- Perform other duties related to sponsored funds management as assigned.
Minimum Qualifications
- Bachelor’s degree (or equivalent as permitted by the client’s equivalency formula).
- Demonstrated ability to manage administrative tasks accurately and meet deadlines.
Preferred Qualifications
- One year of administrative or budgeting experience.
- Familiarity with institutional accounting/fiscal systems preferred.
- Basic knowledge of federal sponsor guidelines (NIH, NSF, DOD, NASA) is a plus.
Technical Skills & Expected Proficiency
- Analytical skills — Developing
- Attention to detail — Developing
- Grant proposal preparation — Developing
- Pre-award & post-award grant processes — Developing
- Grant closeout procedures — Developing
- Regulatory compliance & recordkeeping — Developing
- Oral and written communication — Developing
- Relationship management with faculty and central offices — Developing
Role Details
- Employment type: Full-time
- Schedule: Monday–Friday, 8:00 AM – 4:30 PM
- Location: Baltimore, MD (School of Medicine Campus) — employed by Confidential Client
- FLSA status: Non-exempt
- Starting pay range: $22.75 — $39.81 per hour (approximately $52,000 targeted; commensurate with experience)
- Industry: Scientific & QA
Confidential Client is committed to fair hiring practices and will consider qualified applicants without regard to protected status.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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