Grants and Contracts Officer
The Grants and Contracts Officer supports the university's research funding efforts by managing the full lifecycle of grant and contract proposals, from preparation and submission to award processing and compliance monitoring. This role involves coordinating with principal investigators and university departments to ensure adherence to funding agency and institutional policies, managing budgets, and facilitating communication with sponsors. The position requires expertise in regulatory compliance and financial oversight to ensure successful grant administration and project completion.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Title
Grants and Contracts Officer — Confidential Client (Utah, UT)
Position summary
Confidential Client is seeking a Grants and Contracts Officer to support pre‑award and post‑award administration for research and sponsored projects. This role coordinates proposal submissions, assists with budget development, ensures compliance with sponsor and institutional policies, processes awards, and supports investigators and departmental administrators through the life of grants and contracts. This opening is located in Utah (UT) and is available as a full‑time or contractor engagement.
Key responsibilities
- Facilitate pre‑award processes: prepare and review proposals, develop sponsor‑compliant budgets, and manage submission workflows.
- Support post‑award administration: process awards, coordinate account activations, perform reconciliations, and monitor project spending.
- Ensure compliance with sponsor, federal, state, and institutional requirements (reporting, equipment inventory, closeout).
- Serve as a liaison between principal investigators (P.I.s), departments, research accounting, and funders.
- Advise investigators and administrators on sponsor guidelines, institutional policies, and documentation requirements.
- Track deadlines and grant deliverables; assist with continuation and supplemental funding requests as needed.
- Maintain accurate records and communicate effectively with internal and external stakeholders.
Minimum qualifications
- Bachelor's degree (or equivalent) plus at least 2 years of directly related experience for entry level (Grants and Contracts Officer I); or
- Bachelor's degree (or equivalent) plus 4 years (or master’s + 2 years) for a developing-level role (Grants and Contracts Officer II).
- Equivalency policy: one year of higher education may be substituted for one year of directly related work experience.
- Strong attention to detail, basic accounting familiarity, and ability to follow institutional and sponsor procedures.
Preferred qualifications & skills
- Experience with pre‑award and/or post‑award grant management (industry, foundation, or government sponsors).
- Demonstrated budget development and financial monitoring skills.
- Familiarity with federal grants regulations and institutional research administration practices.
- Excellent written and verbal communication; ability to coordinate across departments.
- Proficiency with spreadsheets and standard office software; experience with grants management systems is a plus.
Employment details & location
- Employment type: FULL_TIME or CONTRACTOR (depending on client needs and hiring level).
- Work location: Utah (UT), United States.
- Hiring levels: the department may hire at multiple levels (I or II) based on experience and budget.
- Estimated pay (source listing): $51,460 per year — actual compensation will be determined by the confidential client and the chosen hiring level.
What we offer
- Opportunity to support impactful research and sponsored programs.
- Professional growth and exposure to cross‑departmental research administration.
- Competitive compensation and benefits (details provided by the confidential client).
Keywords
- Grants and Contracts Officer
- Grant administration
- Pre-award and post-award management
- Budget preparation for grants
- Research compliance
- Utah
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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