GovCon Billing / Accounts Receivable Clerk
The Junior GovCon Billing / Accounts Receivable Clerk supports daily billing and accounts receivable functions within a government contracting environment. Responsibilities include preparing and submitting government invoices, managing contract billing requirements, processing payments, and maintaining accurate financial records. This role requires attention to detail, understanding of government contract types, and collaboration with multiple departments to ensure compliance and timely billing.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Overview
Confidential Client is seeking a detail-oriented Junior GovCon Billing / Accounts Receivable Clerk (Contract, Part-time) to support government contract billing, invoice submission, payment processing, AR reconciliations, and expense processing. This role is based in Springfield, VA and is ideal for an entry- to mid-level accounting professional with hands-on AR or government-contract billing experience.
What You’ll Do
- Read and interpret customer and government contracts (CLINs, funding, period of performance, billing terms).
- Set up customers, contracts, and billing terms accurately in the accounting/ERP system.
- Prepare, process, and submit invoices for labor, travel, other direct costs, and reimbursable expenses.
- Submit and track government invoices via WAWF, IPP, or other customer portals; monitor status, rejections, suspensions, and approvals.
- Record and apply customer payments; enter AR transactions and maintain customer/contract records.
- Perform routine AR reconciliations, aging reports, and cash application tasks.
- Assist with collections follow-up and research past-due accounts.
- Coordinate with Project Managers, Contracts, and Finance to resolve billing issues and contract questions.
- Process employee travel and expense reports; review receipts and code expenses per policy and contract requirements.
- Support monthly/quarterly/year-end close activities and provide documentation for audits.
- Maintain organized electronic and physical financial records and produce basic AR reports.
Required Qualifications
- Authorization to permanently work in the United States without sponsorship.
- High school diploma or equivalent.
- Minimum 1 year experience in billing, accounts receivable, bookkeeping, accounting, finance, or a related field.
- Experience reading contracts and using contract terms to establish billing requirements.
- Experience setting up customers and contracts in an accounting or ERP system.
- Familiarity with government contract billing types: Firm-Fixed-Price (FFP), Time & Materials (T&M), Level of Effort (LOE), and Milestone billing.
- Experience preparing and submitting invoices to government or commercial customers; WAWF/IPP experience strongly preferred.
- Proficiency with Microsoft Office (Excel, Outlook).
- Strong attention to detail, organizational skills, and ability to handle confidential financial information.
- Good written and verbal communication skills; able to work independently and collaboratively.
Preferred / Nice-to-Have
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field.
- 2–5 years of AR, billing, or government contract billing experience.
- Hands-on experience with Deltek Costpoint, Unanet, NetSuite, QuickBooks, Sage, Microsoft Dynamics, or similar ERP/accounting systems.
- Demonstrated experience submitting and tracking invoices through WAWF, IPP, or other government portals.
- Experience with accounts receivable aging, reconciliations, collections, and cash application.
- Experience in a government contracting or professional services environment.
Hours & Compensation
- Employment type: Contractor — Part-time (typical eligibility note: benefits available to employees working 20+ hours/week).
- Estimated annualized pay (site estimate): $56,991 per year (estimated). Actual pay and benefits will be set by our client and may vary based on experience and hours.
Benefits & Work Environment
- Clients typically offer health, financial, and retirement benefits, paid leave, professional development, tuition assistance, and work-life programs for eligible employees. Specific benefits and eligibility will be provided by the hiring organization.
- This role involves routine interaction with cross-functional teams (Projects, Contracts, Finance) and occasional support for audits and month-end close activities.
Compliance & Candidate Notes
- This listing follows applicable US hiring guidelines. Applicants must be authorized to work in the U.S. — Confidential Client cannot sponsor work visas for this position.
- Confidential Client is committed to reasonable accommodation. If you require an accommodation for the application or interview process, please indicate that in your application materials.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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