About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role overview

The Global Events Coordinator will support the full lifecycle of client programs for a Confidential Client in the PR, Advertising & Marketing industry — from event logistics and onsite operations to marketing execution and sponsorship activation. This is a cross-functional, fast-paced role that blends event planning and digital marketing. Preference for local candidates to work out of our Wakefield, MA office 2 days/week.

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Responsibilities

Events Logistics & Operations

• Build and manage online registration systems and sites; generate and distribute registration reports to clients.
• Serve as first point of contact for event email inquiries; troubleshoot and escalate as needed.
• Manage speaker logistics: collect deliverables, verify registrations and travel/hotel details, and maintain clear speaker communications.
• Configure and maintain the event mobile app; manage updates and onsite notifications.
• Create and maintain stakeholder hotel rooming lists; coordinate with hotels and master room blocks.
• Coordinate vendors for catering, A/V, signage, promotional items, entertainment, photography, travel, and hotel accommodations.
• Draft timelines, budgets, CMPs, sponsorship prospectuses, tracking docs, and other event communications.
• Manage webinar and online event logistics (audio/video, Q&A facilitation, speaker transitions).
• Liaise with sponsors to ensure contracted benefits are delivered.
• Inventory event materials; purchase and ship supplies as needed.
• Recruit and manage onsite event volunteers.
• Schedule and attend event-specific calls and meetings; capture notes and action items.
• Produce weekly status reports and post-conference surveys for clients and internal teams.
• Travel onsite as needed to support operations and attendee experience.

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Marketing Coordination

• Support development and execution of event marketing plans: email campaigns, social content, event websites, and promotional materials.
• Assist with creation of event-related marketing assets and conference microsites.
• Draft, review, and schedule content across digital channels in line with brand guidelines.
• Coordinate project requests with Marketing Manager and Creative Operations (design, copy, multimedia, giveaways).
• Support audience segmentation, list maintenance, and campaign targeting to meet attendance and engagement goals.
• Gather and interpret performance data; produce basic marketing and event reports using Google Analytics, email platforms, and social dashboards.

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Technology & Innovation

• Stay current on events and marketing technology and apply new tools to improve planning and experience.
• Use AI-assisted platforms to support content creation, venue sourcing, reporting, and workflow optimization.
• Maintain proficiency with Wrike (project management) and other required platforms.
• Contribute process-improvement ideas across event delivery and marketing execution.
• Provide general administrative support to the Events and Marketing team.

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Qualifications & Skills

• Strong organizational, project coordination, and time-management skills; capable of handling multiple deadlines.
• Excellent written and verbal communication; client-service orientation.
• Strong writing and editing skills for client-facing content.
• Able to work independently and collaboratively across teams.
• Foundational knowledge of event logistics and digital marketing concepts.
• Creative, proactive, and hands-on attitude.
• High attention to detail and strong problem-solving ability.
• Willingness to learn and actively use AI-assisted platforms and emerging tools.
• Flexibility to manage shifting priorities across multiple client programs.
• Experience in remote and cross-office team environments.

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Education & Experience

• Bachelor’s degree in hospitality management, marketing, communications, event management, or related field preferred.
• Minimum 1 year direct experience in events, hospitality, or marketing required; internships in these areas are a plus.
• Experience with email marketing platforms (Emma, Constant Contact, MailChimp) and social management tools (Sprout Social, Brandwatch) preferred.
• Familiarity with event management platforms (Cvent) preferred.
• Experience with Wrike or other project management tools is a plus.
• Basic WordPress/CMS familiarity and Google Analytics experience are beneficial.
• Experience with Canva or similar design tools preferred.

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Technical Requirements

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn new platforms quickly (Cvent, Wrike, CrowdCompass, etc.).
• Comfortable using AI-assisted tools for content creation, automation, research, and workflow optimization.
• Experience with social media, email, and digital content platforms preferred.

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Additional Requirements

• Willing and able to travel domestically and internationally as needed, up to 25%.
• Must meet applicable travel and client requirements.

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Compensation & Benefits

• Target hiring range: $50,000 - $55,000 USD (annually). Starting base salary will be determined by skills, experience, location, and other job-related factors.
• Benefits include medical, dental & vision plans; discretionary annual bonus; 401(k) match; paid parental leave; flexible spending accounts; and other programs. Exact benefits will be provided by the Confidential Client at offer.

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About the Confidential Client

Confidential Client is a professional services organization based in Wakefield, MA that delivers event, marketing, and membership services to global clients. You’ll join a collaborative team that values inclusion, innovation, service excellence, and teamwork.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.