Futures Recruiting Coordinator
The Futures Recruiting Coordinator at Confidential Client is responsible for supporting the campus recruiting team to attract and engage early career talent through coordination of recruiting activities, campus events, and recruiting operations. This role ensures a seamless candidate experience, manages recruiting logistics across multiple offices, and supports data tracking and reporting to strengthen the early career talent pipeline. The position requires strong organizational skills, proficiency with Workday ATS, and a proactive approach to continuous improvement in recruiting processes.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You'll Do
Confidential Client is hiring a detail-oriented Recruiting Coordinator to support its Futures (early-career) Program. You will help deliver a consistent, high-quality candidate experience for internship and entry-level hiring, coordinate campus engagement activities, and maintain recruiting operations and analytics. This is an on-site role (Falls Church, VA headquarters) supporting recruiting across multiple offices and time zones.
Key Responsibilities
- Coordinate and schedule interviews for internship, Project Engineer, and Site Engineer candidates across offices and time zones
- Serve as the primary candidate contact during the interview process and ensure timely, professional communications
- Manage interview logistics: calendars, interview materials, travel/visit scheduling, and candidate briefings
- Support offer processes, documentation, onboarding handoffs, and accurate ATS updates (Workday)
- Plan and coordinate campus recruiting events — career fairs, info sessions, office visits, and classroom presentations
- Maintain recruiting calendars, campus contacts, event registrations, promotional materials, and program schedules
- Build and maintain recruiting templates, interview guides, and candidate communications
- Maintain accurate candidate data and prepare recurring and ad hoc recruiting reports (pipeline, conversions, event ROI)
- Support requisition creation and maintenance in Workday and ensure data integrity and compliance
- Research and recommend improvements to candidate engagement, campus strategies, and recruiting operations
- Partner with recruiting leaders and marketing on campus campaigns and branded materials
- Gather candidate and campus feedback to drive continuous improvement
Qualifications
- 2+ years in recruiting coordination, university/campus recruiting, HR operations, event coordination, or related roles
- Experience with an applicant tracking system required; Workday experience strongly preferred
- Strong Excel skills and comfort working with data, reporting, and metrics
- Excellent written and verbal communication skills and a customer-service mindset
- Exceptional organization, attention to detail, and ability to manage competing priorities
- Experience coordinating campus events, career fairs, or large-scale initiatives preferred
- Proactive, resourceful, and solution-oriented with high professionalism and discretion
- Bachelor's degree preferred
Employment Type & Location
- Employment type: Full-time (Contractor classification may apply per posting)
- On-site location: Falls Church, VA (Confidential Client headquarters). Role supports recruiting across the organization’s nationwide offices.
Compensation & Benefits
In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$67,000.00 - $87,000.00 (annual). Compensation in other locations may vary based on experience and local pay practices.
Confidential Client offers competitive total rewards including performance-based bonuses, health benefits (medical, vision, dental), employer-matched 401(k), wellness reimbursements, paid holidays and PTO, and other voluntary benefits.
Why This Role Matters
This role is a high-impact operational partner for early-career recruiting. You’ll shape candidate experiences for interns and new graduates, improve recruiting processes, and help build a sustainable talent pipeline that supports the firm’s growth and brand on campus.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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