About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, sports, entertainment & hospitality.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking an entry-level Executive Support & Projects Coordinator to provide administrative and project support to senior leaders (including the COO, EVP of HR, and VP of Partnerships & Business Affairs). This role offers cross-functional exposure across operations, HR, partnerships, F&B support, and enterprise improvement initiatives.

• Coordinate development, organization, and continuous improvement of the company resource hub (COE).
• Manage the company recognition program (TrueService in Action): collect service stories, draft recognition letters, coordinate awards, and track participation.
• Assist with cross-functional operational initiatives (e.g., Green to a Tee, Safe Kitchen Audit Program).
• Support team member development programs and onboarding logistics (including New General Manager Orientation).
• Draft and track letter communications for performance incentives and tenure anniversaries.
• Support employee recognition and engagement events (lunches, volunteer events, celebrations).
• Provide administrative support to senior executives: coordinate meetings, prepare agendas, capture action items, and follow up on operational priorities.
• Assist with executive scheduling, travel coordination, and expense reporting as needed.
• Prepare and update executive presentations, meeting materials, and project status reports.
• Conduct industry research to support strategic decision-making and continuous improvement initiatives.
• Collaborate with home office and field teams to drive operational excellence and service-focused improvements.

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Qualifications

Key Success Factors

• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills; professional correspondence is required.
• Strong organizational skills; able to manage multiple priorities and deadlines.
• Eagerness to learn, curiosity, and adaptability.
• Proactive mindset; anticipates needs and follows through on commitments.

Technical Skills

• Proficient with Microsoft Office: Excel, PowerPoint, Word, and Outlook.
• Familiarity with common AI interfaces and ability to use them judiciously to improve efficiency.

Experience & Education

• Bachelor’s degree or equivalent work/internship experience in Business, Hospitality, Communications, Operations, or a related field.
• Entry-level candidates with relevant internships or practical experience are encouraged to apply.

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Employment Type & Compensation

• Employment type: Full-time / Contractor (as posted by the client).
• Estimated compensation (as listed): $49,394 per year — estimated (provided by source). Actual pay and benefits are set by the hiring organization.

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Location & Legal

• Location: Northbrook, IL (on-site / hybrid expectations set by the client).
• Confidential Client and Careertakes comply with all applicable U.S. federal and Illinois state hiring laws. Reasonable accommodations are available for applicants with disabilities.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.