About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Aerospace & Defense Manufacturing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Why You’ll Love Working Here

Confidential Client (a leading designer and manufacturer serving military and aerospace markets) is hiring an Executive Leadership Associate to increase executive capacity and streamline operations for two Executive Vice Presidents. This role is based in Los Osos, CA and offers strong benefits, professional development, and a hybrid/onsite schedule aligned with manufacturing and leadership needs.

• Competitive benefits: medical (PPO, HSA), dental, vision, FSAs
• 401(k) with up to 6% company match
• Tuition assistance, peer recognition, years-of-service awards
• 9/80 schedule — every other Friday off
• Free catered lunches on worked Fridays/paydays
• Beautiful coastal location and opportunities for increased responsibility

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Scope

Confidential Client seeks a proactive Executive Leadership Associate to support two EVPs who oversee Business Development, Engineering, Operations, and Quality. The primary objective is to act as a trusted first point of contact, manage priorities and communications, prepare Board materials, coordinate travel and meetings, and drive cross-functional follow-up so executives can focus on strategy and customers.

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What You’ll Do

The role’s duties include, but are not limited to:

• Proactively manage executive calendars, prioritize requests, resolve conflicts, and protect focus time
• Monitor and triage executive email; identify priorities, route requests, draft routine responses, and ensure follow-up
• Act as the first point of contact for the EVPs; resolve routine administrative matters and escalate as needed
• Coordinate with EVP teams, customers, suppliers, Board members, and other stakeholders
• Attend designated executive and staff meetings; prepare agendas, collect pre-reads, capture decisions and action items, and drive completion
• Track executive priorities, commitments, risks, deadlines, owners, and decisions; follow up and escalate appropriately
• Coordinate recurring leadership and functional reviews across Business Development, Engineering, Operations, and Quality
• Support EVP Board preparation: schedules, presentation version control, rehearsals, and follow-up
• Arrange executive travel and logistics, including itineraries, transportation, accommodations, and customer visits
• Prepare, edit, and format executive presentations, briefings, reports, and correspondence
• Process executive expenses, coordinate approvals/signatures, and maintain confidential records
• Support cross-functional priorities and special projects by requesting information and driving deliverables
• Proactively improve administrative processes, communication flow, and meeting effectiveness

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Qualifications

Required:

• Bachelor’s degree or equivalent combination of education and relevant experience
• Exceptional organizational skills and ability to manage competing priorities with attention to detail
• Strong written and verbal communication skills and professional presence with senior leaders
• Sound judgment, discretion, and ability to handle sensitive/confidential matters
• Self-starter with initiative, ownership, adaptability, and comfort working with limited direction
• Business curiosity and problem-solving ability; ability to quickly understand commercial, technical, and operational priorities
• High proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams (or demonstrated ability to learn productivity tools)

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Preferred Qualifications

• Prior executive support or relevant internship/project experience in business, engineering, manufacturing, finance, or project coordination
• Experience coordinating meetings, events, travel, presentations, or cross-functional activities
• Exposure to aerospace, defense, manufacturing, or other technical environments, or leadership experience from academics, military service, athletics, or student organizations

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Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular computer and office-equipment use; may remain stationary for extended periods
• Frequent movement throughout office and manufacturing facility to attend meetings and coordinate activities; occasional travel
• Occasionally lift or carry items up to 20 lbs

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Compensation & Benefits

• Compensation Range: $38.00 - $49.00 per hour (as listed by the source)
• Estimated salary listing (third-party estimate): ~$104,624 per year
• Comprehensive benefits package, 9/80 schedule, tuition assistance, and other perks

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.