About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Higher Education.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking an organized, detail-oriented Executive Assistant to provide high-level administrative support to senior leadership in a Higher Education environment. This long-term contract role is ideal for a proactive professional who can manage shifting priorities, safeguard confidential information, and keep executive calendars and travel plans running smoothly.

• Manage complex executive calendars: prioritize appointments, resolve scheduling conflicts, and ensure stakeholders are prepared for meetings.
• Coordinate domestic and international travel logistics — create detailed itineraries, book transportation and lodging, and handle changes with precision.
• Schedule and coordinate executive-level meetings: secure rooms, prepare and distribute materials, and confirm attendance.
• Serve as the central coordinator for executive activities, responding to time-sensitive requests and shifting priorities.
• Track schedule updates and communicate changes promptly to relevant participants.
• Prepare briefing materials, travel packets, and meeting summaries as needed.

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Qualifications

The successful candidate will demonstrate the following:

• Demonstrated experience supporting executives in an administrative or executive assistant capacity.
• Strong background in calendar management for senior leaders with competing priorities.
• Proven ability to book and coordinate travel arrangements with close attention to detail.
• Experience organizing executive meetings and managing related logistics.
• Excellent verbal and written communication skills and a strong commitment to accuracy.
• Bachelor’s Degree required.

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Compensation & Work Type

• Pay: $25.00 - $30.00 per hour (as listed by the client)
• Employment type: Long-term contract (Contractor)
• Location: New York, NY (on-site / in-market attendance may be required)
• Level: Entry / early-career role supporting senior leadership

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Preferred / Nice-to-Have

• Prior experience in a Higher Education setting or supporting academic leadership.
• Comfort working in fast-paced environments and liaising with diverse internal stakeholders.
• Strong organizational tools (e.g., advanced calendar systems, travel booking tools).

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Why Candidates Work With Confidential Client (via Careertakes)

• Opportunity to support senior leaders and develop professional exposure across campus operations.
• Work with a collaborative leadership team in a mission-driven Higher Education environment.
• Access to additional matched opportunities through the Careertakes platform for vetted roles.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.