Executive Assistant
The Executive Assistant will provide comprehensive administrative support to senior leadership within a higher education setting, managing complex calendars, coordinating executive meetings, and overseeing detailed travel arrangements. This role demands strong organizational skills, excellent communication, and the ability to efficiently handle shifting priorities to ensure smooth daily operations in a dynamic environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin / Higher Education.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position summary
This listing is for an Entry-Level Executive Assistant to support senior leadership in a higher education environment. This is a long-term, full-time contract role based in Manhattan, NY. The Confidential Client seeks a highly organized, discreet, and detail-oriented professional who can manage complex calendars, coordinate executive-level meetings, and handle domestic and international travel logistics.
What You’ll Do
- Manage dynamic executive calendars: prioritize appointments, resolve scheduling conflicts, and ensure leaders remain aligned with key commitments.
- Coordinate domestic and international travel: book itineraries, transportation, lodging, and prepare clear travel briefs.
- Arrange and support executive meetings: secure conference spaces, confirm attendees, prepare materials, and organize meeting logistics.
- Prepare and distribute meeting details and travel information so executives are equipped for internal and external engagements.
- Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.
- Track schedule changes and promptly communicate updates to relevant participants.
What We’re Looking For
- Demonstrated experience supporting executives in an administrative or executive assistant capacity.
- Strong background in calendar management for senior leaders with competing priorities.
- Proven ability to book and coordinate travel arrangements with close attention to detail.
- Experience organizing executive meetings and managing related logistics.
- Excellent verbal and written communication skills and strong judgment.
- Detail-oriented and able to maintain composure in a fast-paced environment.
- Bachelor’s degree required.
Compensation & Benefits
- Estimated pay: $105,693 per year (estimated figure provided by the source).
- Benefits available to contract/temporary professionals may include medical, vision, dental, and life and disability insurance.
- Eligible contract hires may enroll in the company 401(k) plan.
- Note: the Confidential Client and Careertakes comply with applicable local pay transparency and employment laws.
Workplace & Logistics
- Location: Manhattan, NY (on-site or hybrid as required by the Confidential Client).
- Employment type: Full-time, long-term contract.
- All applicants must be legally authorized to work in the United States.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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