Executive Assistant, Talent and Adult Market (Entry Level)
The Executive Assistant provides comprehensive support to senior leaders in Confidential Client's Talent and Adult Market division, managing complex calendars, coordinating meetings and travel, and facilitating communication and event planning. This role requires strong organizational skills, discretion, and proactive problem-solving to ensure executives are prepared and teams operate smoothly, with opportunities for increased responsibility over time. The position is based in Washington, DC with a hybrid work schedule requiring regular in-office presence.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Education.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role summary
This Executive Assistant (Entry Level) role provides high-quality executive support to two senior leaders in the Talent and Adult Market group. You will manage complex calendars and logistics, prepare materials and communications, and support team and department initiatives and events. This position is based in Johnson City, TN and generally requires regular in-office presence (~2–3 days per week).
Primary Responsibilities
- Strategically manage complex executive calendars; prioritize competing requests, protect focus time, and ensure executives are prepared for key meetings.
- Coordinate internal and external meetings and executive travel; prepare agendas, materials, and context.
- Anticipate follow‑through needs and manage deadlines, reminders, expense reports, and other administrative logistics.
- Serve as a primary contact for senior leaders and their administrative partners to ensure smooth calendar and event coordination.
- Provide end‑to‑end support for leadership and department meetings: agenda development, presenter coordination, note-taking, and tracking decisions and next steps.
- Draft, edit, and proofread executive and department communications, presentations, weekly updates, and newsletters.
- Support planning and execution of team gatherings and department events, including logistics, communications, and attendee experience.
- Help manage distribution lists, shared inboxes, calendars, Slack channels, and other department systems to keep information current and organized.
- Partner with functional teams on selected projects and recurring processes to improve efficiency.
Basic Qualifications
- Bachelor's degree.
- Excellent academic record.
- Entry-level (0+ years) — eager to learn and take on responsibility.
- Strong attention to detail and the ability to prioritize competing tasks.
- Proactive problem solving and reliable follow-through.
- Excellent written and verbal communication skills.
- Comfortable asking clarifying questions and seeking context to produce high-quality work.
- Ability to handle sensitive and confidential information with discretion.
- Experience creating polished deliverables in PowerPoint and Excel; strong presentation and deck-development skills.
Ideal Qualifications
- Demonstrated ability to organize work with effective systems to stay ahead of priorities.
- Experience managing multiple, competing priorities successfully.
- Comfortable communicating with senior leaders and offering objective upward feedback.
- Proven initiative and interest in taking increasing ownership of projects and processes.
- Ability to work independently and make sound decisions when appropriate.
Compensation & Benefits
- Anticipated starting salary: $45,000 per year.
- Medical, dental, and vision plans (dependents and domestic partners eligible).
- 20+ days PTO annually, plus paid firm and floating holidays.
- Daytime leave for community service and flextime for fitness activities.
- 401(k) with discretionary company match.
- HSA, FSA, and pre-tax commuter benefits.
- Employee assistance program, wellness programs, and mental health resources.
- Fertility treatment coverage and adoption/surrogacy assistance.
- Paid parental leave with phased return-to-work support.
- Company-provided life, AD&D, and disability insurance.
- Financial wellness resources, employee discounts, and professional growth opportunities.
- Benefits begin on day one.
Additional details
- Work location: Johnson City, TN. Regular in-office presence is expected (roughly 2–3 days/week).
- This position is not eligible for visa sponsorship at this time; candidates must have U.S. work authorization that does not require employment-based sponsorship now or in the future.
- This role will grow with the individual — there are opportunities to take on increased ownership of team initiatives, communications, events, and special projects as you learn the business.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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