Exec Admin Svcs Specialist I
The Exec Admin Svcs Specialist I provides comprehensive administrative and secretarial support to senior executives, managing schedules, meetings, travel, and communications with discretion and professionalism. This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information while fostering strategic relationships across the organization. The position supports efficient executive operations and contributes to the development of administrative standards and policies.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role summary
Confidential Client (Admin) is hiring an Exec Admin Svcs Specialist I to provide executive-level administrative support in Pinellas Park, FL (full-time). This role supports senior executives, manages complex calendars and travel, prepares reports/presentations, and handles confidential communications. Estimated pay: ~$68,428 per year (as listed). Up to 25% travel expected.
What You’ll Do
- Provide multi-faceted administrative support to one or more SVPs / senior executives, ensuring efficient use of their time and productive interactions with internal and external stakeholders.
- Manage complex calendars, schedule meetings, prepare agendas, take and distribute minutes, and coordinate follow-up actions.
- Arrange business travel (including complex itineraries), process expenses, and track related documentation.
- Prepare and edit correspondence, reports, presentations, and briefing materials using Microsoft Office (Word, Excel, PowerPoint).
- Receive, screen and direct incoming calls, visitors, mail and email professionally and discreetly.
- Maintain confidential files, records, calendars and diaries.
- Conduct research and prepare concise summaries and reports to support executive decisions.
- Represent the executive in select meetings or handle communications on their behalf when requested.
- Help develop and implement administrative standards, policies and best practices. May coordinate or direct support staff as needed.
What We’re Looking For (Minimum Qualifications)
- Associate’s degree and 0–3 years of relevant experience, or an equivalent combination of education and experience.
- Proficient with Microsoft Office (Excel, Word, PowerPoint).
- Strong oral and written communication skills.
- Demonstrated discretion, good judgment, and ability to maintain confidentiality.
- Solid organizational skills, attention to detail, and ability to manage competing priorities.
- Ability to remain in a stationary position at a desk and/or computer for extended periods.
Preferred Qualifications
- Bachelor’s degree (Business or related discipline preferred).
- Prior experience supporting senior/executive-level leaders.
- Experience with meeting logistics, minute-taking, and drafting internal business communications.
- Familiarity with records management and basic research/inquiry response procedures.
Working Conditions & Travel
- Work primarily in a climate-controlled office environment with minimal safety/health hazard potential.
- Up to 25% travel likely for meetings, site visits, and business-related travel.
Compensation & Benefits
- Estimated pay (listed): $68,428 per year — as shown in the source posting.
- Confidential Client offers a total rewards package that may include healthcare, retirement, wellness programs, and career development opportunities. Specific benefits will be provided by the hiring organization.
Keywords & Skills (for search/fit)
- Exec Admin Svcs Specialist I
- Executive assistant / executive administrative support
- Calendar management
- Travel coordination
- Microsoft Office (Excel, Word, PowerPoint)
- Meeting coordination / minute-taking
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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