Events & Stewardship Coordinator
The Events & Stewardship Coordinator supports the planning and execution of fundraising events while managing donor and sponsor relationships to enhance engagement and stewardship. This role involves coordinating event logistics, maintaining accurate records, and serving as a key contact for sponsors and donors to ensure successful events and ongoing support for the Confidential Client.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Nonprofit / Youth Services (Events & Fundraising).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
The Events & Stewardship Coordinator will support the Events & Development team for a confidential client focused on youth services. This role combines hands-on event coordination with donor and sponsor stewardship to ensure high-quality fundraising events and ongoing relationship management. You will maintain guest and donor records, support sponsor recognition and fulfillment, coordinate donor engagement and club tours, and provide on-site event support.
Key Responsibilities
- Build and maintain positive relationships with event sponsors, donors, affinity group members and other event supporters.
- Serve as a consistent point of contact for assigned sponsors and supporters before, during and after events.
- Manage sponsor recognition and fulfillment: ensure commitments are delivered and documented.
- Maintain accurate donor and guest records in the CRM, including event participation, sponsorships, communications and follow-up items.
- Coordinate donor stewardship activities such as thank-you communications, impact reporting and post-event follow-up.
- Schedule and support club/site tours for sponsors and donors; coordinate logistics and follow-up.
- Assist with planning, logistics and execution of fundraising events (venues, vendors, timelines, registration, seating, materials).
- Prepare event communications, invitations and registration materials; manage RSVPs and seating assignments.
- Provide on-site event support: setup, guest assistance, vendor coordination and breakdown.
- Support collection and coordination of program ads and auction donations; help solicit sponsorships and donated items.
- Participate in event committee meetings, record action items and complete assigned tasks.
- Perform other event-related duties and special projects as assigned.
Qualifications
- Bachelor’s degree preferred but not required; relevant experience may substitute.
- Entry-level candidates with internships, volunteer experience, hospitality, customer service, sales or nonprofit experience are encouraged to apply.
- Demonstrated interest in a career in events, fundraising and donor relationship management.
- Reliable transportation required to attend meetings, club tours and events.
Skills & Tools
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills with strong follow-through.
- Ability to manage multiple projects, deadlines and priorities.
- Strong customer service and relationship-building skills.
- Able to work independently and as part of a team.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience with CRM, event registration or fundraising software preferred (Trellis, Blackbaud, Raiser’s Edge a plus).
- Ability to maintain confidentiality when handling donor and organizational information.
Working Conditions & Physical Requirements
- Most work is conducted in an office setting with regular work at event venues, club locations and partner sites.
- Evening and weekend work required periodically depending on event schedules.
- Typical physical demands: walking, standing, sitting, bending, occasional lifting (up to ~20 lbs), and frequent computer/keyboard use.
- Reasonable accommodations available to enable individuals with disabilities to perform essential functions.
Compensation & Employment Type
- Salary: $48,000 - $55,000 per year.
- Employment type: Full time.
Why This Role?
This is an opportunity to develop a strong foundation in event management and nonprofit fundraising while directly impacting community programs. The role offers hands-on event experience, donor-facing relationship work, and professional growth potential within the development and events function.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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